††††††††††† Present: David
Decker, Jason Hicks, Joe Nicoloff, Jim McCann, Don Austin.
††††††††††† Excused: Scott
††††††††††† Absent: Gary
††††††††††† Quorum Present:
††††††††††† Holishor Members Present 5
††††††††††† Glenn Dalton and
Michelle Smith from Holishor Office.
Meeting called to order at
Pledge of Allegiance Recited
Ski Club Letter:Read by Joe
The Ski Club wants to thank
the Holiday Shores Board of Directors and the community for their support
throughout the years. This past year (2011) was a very successful year for the
club. We had a large increase in our club membership, and our dinner/auction
was one of our best that we ever had both in attendance and profit. As in the
past Holiday Shores Ski Club is requesting permissions for use of the lake and
property for show practice, ski clinics, dress rehearsals and shows.
David Decker: The only question I had is we have had some
discussions about dredging this year and plan to dredge up at the North end.
Just curious how that may or may not impact the ski club and their utilization
of the lake?
Glenn Dalton: Thatís been discussed with Monte.
David Decker: So is the information for us that itís not going to
affect them and they can use that without any issue?
Monte Thus Lot 6: After talking to Glenn he informed that the dredge
would be used this year. In the past we used up by the other beach by the dam.
Itís not really a great site especially since the person on the very end there
has moved in and their boat backs up out of their slip into where we would
normally put our show dock. A couple other problems with that area up there is
kids are climbing out on rocks so their getting all cut up, we have a lot more
wave action and we donít have a good way to position our docks and stabilize
them and they get all beat up.
David Decker: I just wanted to make sure that a conversation had
been held and you guys were in agreement about what we were going to do up
there and it wasnít going to impact us.
Monte Thus Lot 6: It is going to impact us. I would like to try to
make it work down at that end instead of skiing north, making a loop, and coming
down. We want to come off our dock. Weíll rearrange our dock and come out south
towards the south end of the lake and I want to try that first before we try
another site because we got beach up there that the kids can land on. Itís just
a lot safer and weíre out of everyoneís way. But until I see where you position
the dredge pipe I can tell you better if we can do it or not. Conversation
Jim McCann motions to approve, David
Decker seconds. Motion carried.
John Pretti Letter:Read by Joe
John Pretti asks the board
for a variance allowing him to continue to use his 2009 Mastercraft X-Star on HolidayShoresLake.
Glenn Dalton: What we are going to do is if itís approved by the
board this will become a permanent part of their file with that variance for
that owner only.
So weíre not going to have a form like we do with the building committee,
thatís basically a variance for the building codes?
Glenn Dalton: No, we are going to have an actual correspondence
and in this particular case this is a request for a variance and if itís
approved you sign it this evening and it goes in his file as a permanent piece
David Decker: Do we agree with the length that is specified on
Glenn Dalton & Jim
David Decker: How long has the boat been out here? Itís a year
2009 so since then I assume.
Glenn Dalton, Jim McCann
& Jason Hicks: yes
David Decker: Our policy is that this variance is for this owner
Thatís why weíre putting it in the permanent portion of his file and also
indicates that he cannot sell it to another member of Holiday Shores and get it
Jim McCann motions to approve, David
Decker seconds. Motion carried.
Ballroom Painting: Read by Joe
On Tuesday January 10, 2012 a
volunteer group of HolidayShore members organized
by Roger Groth and Don Austin met at
the Club House to paint the Ballroom walls.††
Everyone involved provided their own painting equipment and HolidayShore provided the paint.† They arrived at the Club house at .† After deciding on the best way to go about
getting the job done people divided into teams of Trimmers and Rollers.† At the team started working.†
The team took a Pizza lunch break at and by that afternoon, with all painting done and all equipment and
mess cleaned up, the team disbanded and went home.† I would like to thank the following people
for all their time and efforts in making this a successful project and saving
Holishor considerable money. Don & Kathy Austin, Glenn
Dalton, Tom & Sally Devers, Jim & Judy Griffith, Roger
& Bev Groth, Tom Hough, Joe Roth, Gerry & Barb Theodor, Deryl Wilhite.
Jim McCann: I
think we should recognize these people and thank these people at the annual
meeting. There was a time when almost everything out here that we had was done
by volunteers and the last time the clubhouse was painted it did cost the
association a significant amount of money. I think itís great that you were
able to put together a group of volunteers and Iíd like to thank all of them
myself and it would be great if we could get things like this to be contagious
and move forward.
Jason Hicks: Currently our covenant vote count is 817. Votes by
membership is 478. Votes by proxy is 339.
We still need a lot of votes everybody. A lot of votes.
Classes of Membership, Member Designee, Guest Id &
Before we get too deep into this, this has been the subject of a lot of
discussion with the board, weíre missing two members tonight and I think it
would not be in the best interest of the Association to vote on something when
two members are missing. We do need to run this by our attorney and make sure
this change is correct with our bylaws.
Unless I am missing something we discussed 2 different types of guest and fee
associated with each of these.
Jason Hicks :
I have many question on who would be classed under this rules. How far do we go
with this do we include children, brothers, sisters etc.
We did not get into that yet.
In my conversation with members and comments from members at the meeting they
have been very specific on their kids or grandkids. There is no reason to keep
opening up this lake to more and more people.†
This is a private lake and that is what is getting lost in these
The definition of a family has changed
There is nothing to say we cannot be very specific on who we include.
Our proposal for only $25 dollars is very low for the use of our lake.
It does not make much sense to me to allow people that are not members to come
out her and use the lake all year for $25.
The rationale is for this and the $25 is not enough. We charge $675 a year to
be a member of this association and use all the facilities. If we did not think
it was important and the member does not pay the fee we revoke their privileges
to use the facilities. Why would I want to give someone the rights to use this
lake for $25? If I was a member I would refuse to pay and come down and pay the
$25 it would be a lot cheaper. So that number needs to be higher.
First off you cannot do that because you cannot be guest of another member. I
am paying my $675 but that is on top of my dues.
The intent of the old rule was not to limit it to one person going out with the
member designee it was basically to allow that member designee to utilize the
boat and take people with them.
Right, because to me if youíre not going to let, whatever youíre going to call
it in the future, for talking purposes letís just still say member designee, if
youíre going to leave a member designee as an option in there, if you donít
allow them to take non-members out then donít even have it. Just put something
in there for the children of members and eliminate anybody who doesnít fall
into that category is the way I look at it
Jason Hicks: I think we need to be a little bit careful here
because itís easy to get really caught into using watercraft on the lake as
opposed to all of the association facilities. So right now this class of
membership proposed is all inclusive of all the facilities we have. Right now
as itís written, and I think I explained this at the last meeting, that if
under your examples if you got a individual that is not a member and they have
an unattended guest pass, every member that is with them will have to get an
unattended guest pass and if thereís more than five than your better off just
having a member go out there with them or a family member or a resident.
The only restrictions on a renter is that they cannot vote and they cannot be a
member of the board there are no other restrictions on a rental
David Decker: Do we allow them to have member designees today?
Jim McCann, Jason Hicks: Yes. Conversation ensuesÖ
Harry Halverson 1829: I agree we pay a lot and we could see how busy the
lake is on the weekends and if we are more restrictive will that not help the
volume of traffic. We should take a little more stock in this being a private
Action: To be discussed at the next meeting.
Glenn Dalton: One of the things that weíve been discussing for a
number of years is in a lot of cases, particularly when you get into this time
of the year with ice and wind and such, there are a lot of tree limbs that come
down. Theyíve always been a nuisance in the community and the only way that
people have to get rid of them is they can rent a chipper or they can hire
somebody to haul it off or they can burn it and in most cases what our
residents have been doing with those tree trimmings is theyíve been burning
them. Weíve discussed for a number of years we do have a chipper and if people
would bring those limbs and that type of stuff up to the edge of the road we
can come by and we can pick that up and chip it right in the back of our truck
and discard that for a small fee. That fee is, what we came up with is, 65.00
is per hour and Iíll read what I have given to the board. The method of limb
removal would be to divide HolidayShores into 4 areas. We
would chip limbs in one area before we move to another area. Hazardous or
unsafe locations would have priority. Chips would be placed in a dumpster until
filled and then it would be picked up and emptied at a dump site. Limbs would
be no larger in diameter than 6: Crew is available upon coordination with HolidayShores office. Chipper usage is a two
person operation for safety reasons.† The
chipper rental as far as of right now is at 65.00. Cost is 19.00 per hour, two
employees are 36.00 an hour, that equals 55.00 an hour charge, transportation
and fuel is an additional 10.00 which brings the rate up to 65.00 an hour and
it would be done with prior coordination with the office and we would work it in
with our maintenance schedule. Itís a service we wanted to provide to the
community. Conversation ensues..
Dave Decker motions to approve, Don Austin seconds.
Glenn Dalton: †We are going
to start dredging this year in the latter part of March and we will carry that
through. The starting area we have is going to be up in the North end and the
reason why we are going to start up in the North end is we want to get that
area cleaned up. If any of you have been around the North side of the lake and
looked at what is happening now after we got the 319 grant in place Iíve never
seen the water clearer. I have been all the way up on the North property and
the upper basin, the North basin we put all the way in the upper North end of
the property, is about half full. The water on the upper riffle is about a foot
up from the top and this was last Friday and then you come down to the next
riffle, itís about a foot from the top and then when you come down to the third
and fourth riffle its again, we are about a foot from the top. What thatís
allowing us to do is, all that silt, that water is being slowed down and
allowing that silt to settle out. So if you look at Joulterís creek, you will
come across the bridge, itís going to be clearer than youíve ever seen it in
this time of year. Itís not totally clear but itís really clear compared to
what it was. Now that comes under our road and out into our basin and from that
basin its clearer than what Iíve ever seen it this time of year. But the big
distinguishing factor there is, where you go through the throat from the very
southern basin into the lake you donít see that long stream of dirty water thatís
going all the way out into the lake. Itís not there and thatís because of those
impacts. So our intent is to get that North end cleaned up and we think thatís
going to take us a couple of months at least. We† have to get out and take our silt readings to
make sure. From that point we are going to San JuanHarbor
and we are going to clean the outer extremities of San Juan. We see San Juan as a two year project. This year our
goal is to do the North end the outer extremities of San Juan and then we are going to look into
going into the back end of San
Now there are a lot of things right now that are limiting factors that we are
trying to qualify. One is how are we going to do the back end? Are we going to
buy new pipe and just extend it from our current pipe and take it down to the
silt pit Are we going to go overland and do it that way, or are we going to use
geo bags? In the next couple of weeks we have a gentleman by the name of Tim
Grove that we have worked with in the past and he has got into the business of
not only selling geo bags but also getting state certification to use geo bags
and he is going to be meeting with our Lakes and Dams Committee and we will of
course bring that information to the board and from that we will assess. As far
as the back end of San JuanHarbor right now we donít
know. We donít know how we are going to do that and geo bags maybe a
consideration and it would be one of the first times we have ever used geo bags
in the community so thereís a little bit of homework to be done here before we
complete that. But for this year our plan is the North end and the entrance to San JuanHarbor.
Jason Hicks: Thatís in line with the Lakes Management Committees
recommendations isnít it?
Glenn Dalton: Yes. Conversation ensuesÖ.
Jeanne Vortruba 493: I have 2 grown children that do not live with me.† If my daughter comes to visit what do I need
to do to allow her to use the boat?
Jason Hicks:† Under the proposal you can have up to 5
people to use the facilities for $25 each.
Jeanne Vortruba 493: I do not agree at all with that.† If we have guest we go with them. Our
association is a Private association.
I wanted to make sure this in understand. Our facilities should only be for
members in good standing to use the facilities.