Quorum Present: Yes
Holishor Members Present 14
Meeting called to order at
Pledge of Allegiance Recited
Action: Jason Hicks motions to approve, Dave Decker seconds
Bills & Salaries
Action: Dave Decker motions to approve,
Profit Loss Budget
Glenn Dalton We are in good shape for this time of year and the collection program is working very good with the community.
Transfers of Property submitted by
Security Report submitted by
Treasurer’s Report none
Building Committee Report read by
Correspondence Read by
Letter from Daniel & Kelly Consiglio asking for a variance on their boat.
Action: no action needed letter to be placed in customer file.
The Covenant vote count is up to 1051, votes by membership are 600, votes by proxy are 451.
Glen Dalton - couple of areas we need to look at, road
resurfacing, road rebuild, storm water drainage and culverts. Road Resurfacing, Overlook and
Major rebuild will be at the
Culverts, new culverts High Point, Caribbean and Barbados.
Action: none waiting on bids before approval
Ray Garber (1822) Are we doing adequate drainage with road rebuilds.
Letter from James & Trisha Lack (1055), for a Fence Variance.
Jerry Theodore (1346) Building committee does not recommend it, based on against the rules and no compelling reason.
Action: Dave Decker motions to approve variance, Gary Kluckman seconds.
Letter from Andrea Pohlman – to use the clubhouse ballroom for a vegetable co-op.
Andrea Pohlman (1771) people place orders online, like a farmers market, people would place their orders, and would be distributed on pick up date. About 24 people signed up so far. Would need the ballroom in bad weather only. Not for profit, no financial gain. 2 times a month, 26 times a year. Cost is about $23 per pick up/per person, feeds family of 4 for two weeks. 50% vegetables 50% fruit.
Dave Decker typically want to know how many members are involved. What was described is an open website.
Joe Nicoloff We will need feedback each 2 weeks on usage.
Action: Joe Nicoloff motion to approve on a 6 month trial basis. Dave Decker seconds.
Glenn Dalton This year’s fireworks will be on the 4th of July rain date July 7th. The fireworks are normally around Basically the same contract as last year.
Dave Decker likes to pay half up front and half after delivery.
Jeanine Votruba (493) Clean up as soon as possible on the dam. One of our members actually tripped on the debris and ended up with a broken hip.
Decker makes a motion to approve the contract 50% down in advance the remaining
balance to be paid after the show.
Cable TV Agreement
Cable TV. Agreement was signed on
Jim McCann and Jason Hicks will negotiate the new cable agreement.
Jason Hicks there are possibilities that this sort of contract may be unnecessary going forward. I would like to get better details before continuing.
Ray Garber (1822) was part of the negotiation last time. Is the board going to allow member input? This affects the vast majority of the members.
Jason Hicks It would be best if members have comments or concern on this that they submit them to the office.
James Cunningham (552) Questions does our community get some sort of a kick back for having Madison Communications out here? Reason for the question is his family has High Speed and basic cable at a cost of $101. Why is it so costly? Do we get other bids?
Pam Maibaum (2087) Is 10 years the typical time period? With technology changing, seems like a long time. They know that they have an in with us, and are not going to change pricing they know they are here to stay.
Associate Member Rule
Action: Joe Nicoloff motions to begin discussion on the associate member rule Jason Hicks Seconds.
Membership: As authorized by the Bylaws of Holishor Association, Inc., ARTICLE
Member: Defined in the Bylaws of Holishor Association, Inc., ARTICLE
Ownership or Occupancy, Rental: Defined in the Bylaws of Holishor Association, Inc., ARTICLE
- Associate Member: Those persons who do not meet the requirements of a Member or renter/lessee/tenant as per these Community Instruments, but by virtue of the definitions below may be allowed the use of Holishor Association, Inc. facilities in accordance with any/all rules, guidelines, and restrictions stated in these Instruments. This class of membership does not retain any rights or privileges to vote on Holishor business or apply for/serve as a member on the Board of Directors. These privileges will be suspended in the case their sponsor should cease to be a Member in good standing until such time those circumstances are remedied. Furthermore, such privileges may be suspended or revoked at any time, without notice.
Resident: The spouse, children, and other persons who
legally reside with a
Member. These persons may not register a watercraft on
Parents and children of dues-paying Members. No more than five (5) Non-Resident Family
members will be permitted per membership at any time. These persons may not register a watercraft
o Holishor Personnel: Holishor Association, Inc., employees are allowed to use Association facilities during their term of employment, including authorized watercraft. They must abide by all rules, regulations, and watercraft registration requirements as provided in the Community Instruments. Non-compliance may result in disciplinary action, including penalties, fines or termination.
o Miscellaneous: A limited number of persons have authorization to use Association facilities based on legal proceedings. Such persons will abide by any/all rulings from those proceedings and the current Community Instruments.
- Guest: Those persons who do not meet the requirements of a Member or definition of Associate Member, and who are located on Holishor Association, Inc. property in the capacity of a visitor. Members and Associate Members are permitted to host Guests in reasonable numbers for a reasonable duration as determined by Holishor Personnel. Guests are allowed to use Association facilities with the contingency that their host member is present and in good standing. All Guests must abide by the Holishor Association, Inc. Community Instruments, and the sponsoring Member is responsible for the actions of their Guest(s), including any liabilities for penalties and fines levied as a result of non-compliance. Guests have no rights or privileges pertaining to Holishor Association, Inc. other than those stated here.
Registered Guest (card required): Dues paying Members in good standing may register with the Association office two (2) Registered Guests at any time for a period not to exceed thirty (30) days. This class of Guest will be allowed to use Association facilities without the Member present and must produce a valid registration card and photo ID upon request. They must abide by the Holishor Association, Inc. Community Instruments, and the sponsoring Member is responsible for the actions of their Guest(s), including any liabilities for penalties and fines levied as a result of non-compliance. Registered Guests are not allowed to operate motorized watercraft without a Member or Associate Member present. Card holders are authorized to have a reasonable number of minors as secondary guests. Violations will be treated as a B Level Offense with no warning(s).
in good standing shall be able to provide a list of no more than 5
individuals to the Holishor office who are permitted
to act on the members behalf for use of their member privileges.
These Associate Members shall be permitted to operate the member’s
watercraft without the member in the watercraft. These Associate
Members must be 18 years of age, or if 12 to 18, have an
Dave Decker Jason is this version that Joe just read your understanding of last Tuesday’s discussion of this?
Jason Hicks there was a lot discussed on Tuesday a wide spectrum. This is his understanding, with this proposal there is a non-resident family members. Believes the shortened version that Scott submitted is over simplified. It opens up five guests with absolutely no relation what so ever, when the intent of the member designee rule was supposed to be for family members. Doesn’t think the simplistic version is a complete version.
Jason Hicks everything needs to tied together. Version 1 is right sized for more unique situations than a one size fits all small paragraph.
Dave Decker – from version 1 would grow the number of people that could use the facilities. With the version 1 rule, I can have 5 non-resident family members, unlimited people living with me. Spent several hours discussing Tuesday night, and as a board, thought we were heading down a path of simplification.
Dave Decker reads version 3
No unattended or registered guests. This by no means changes current "attended" guest rules.
No resident membership
No Non-Resident family membership
Associate Member (As authorized by the Bylaws of Holishor Association, Inc., ARTICLE
o The Sponsoring Member shall register these individuals in the Holishor Association office.
o No more than 5 individuals may be register per Membership per year.
o Registrations expire each December 31st.
o The Sponsoring Member can establish additional facility restrictions on the Associate Member. (i.e. cannot have guests, cannot use watercraft, etc.)
o attend board meetings, annual meetings or special meetings
o vote on Holishor business
o apply for or serve as a member on the Board of Director
register a watercraft on
o be a member of the ski club.
Associate Members are permitted to host guests in reasonable numbers
Violations will be treated as a B Level Offense with no warning(s).
Dave Decker workers, membership, renter and special membership all still in place. Believe version opens it up for the membership making the choice of who they want here.
Don Austin when we left here Tuesday we went through this complete discussion and broken it down to pretty much what Dave has written. We were almost to the point of taking a vote on it and Jim had stated that he didn’t want to vote on something that he couldn’t see and now we have three documents that we now have to look at again.
Pam Maibaum (2088) Has the attorney reviewed any of these three proposals. If not request that board do so, before posting them for membership comment.
Dave Decker the attorney stated that we could not pass a new rule that was contingent on a bylaw passing, must wait till the bylaw passes first.
James Cunningham (552) Asks the board their definition of Private Community? To simplify wouldn’t it be easier to get rid of all classes of membership except resident with a valid driver’s license. Doesn’t believe that non-members should have no access without a member, if they don’t live in residence with the member.
Dave Decker believes that you will get 7 different answers.
Jerry Theodore (1346) After last Tuesdays meeting believes that version 2 and version 3 presented is exactly as he took it and the whole idea was to simplify this thing. Jason version almost seems like the same thing that was passed before and rescinded. Can’t believe how long this has taken. Supports the simpler version
Ray Garber (1822) Simplified version is the way to go.
Jeanine Votruba (493) Is there is no charge included with the new proposed rule.
Dave Decker thinks that individual members should be able to decide who they want to be able to use the lake and have the rule simple enough to allow for that, or something in the middle that allows for that.
Meeting Adjourns at 9:24p.m.
Meeting minutes submitted by Joe Nicoloff