Date: April, 11 2012

 

Attendance

Board Members

Present: Don Austin, Jason Hicks, Jim McCann, David Decker, Joe Nicoloff, Gary Kluckman.

            Excused:  Scott Webber

            Quorum Present: Yes

 

Others Present

            Holishor Members Present 14

            Glenn Dalton and Angie Basham from Holishor Office

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of March 28, 2012

Action:  Jason Hicks motions to approve, Dave Decker seconds

Motion carries

 

Bills & Salaries  

Action:  Dave Decker motions to approve, Don Austin seconds

Motion Carries

 

Profit Loss Budget

Glenn Dalton We are in good shape for this time of year and the collection program is working very good with the community.

 

Transfers of Property submitted by Angie Basham

 

Manager’s Report   submitted by Glenn Dalton

 

Security Report submitted by Glenn Dalton

 

Treasurer’s Report  none

 

Building Committee Report  read by Jim McCann submitted by Jerry Theodore

Jim McCann the Building Committee cared for 10 items last month.

 

Correspondence  Read by Joe Nicoloff

Letter from Daniel & Kelly Consiglio asking for a variance on their boat.

Action:  no action needed letter to be placed in customer file.

 

Old Business

Covenant vote

The Covenant vote count is up to 1051, votes by membership are 600, votes by proxy are 451.

 

 

 

 

Road Plan

Glen Dalton -  couple of areas we need to look at, road resurfacing, road rebuild, storm water drainage and culverts.  Road Resurfacing, Overlook and Barbados both need second coat.  High Point final coat of chip and seal.  Waikiki Drive final coat of chip and seal.

Rebuilds are High Point Drive, and Biscay Circle\

Major rebuild will be at the corner of Dam Road and Overlook.

Culverts, new culverts High Point, Caribbean and Barbados.

Total $102,774

Action:  none waiting on bids before approval

Discussion:

Ray Garber (1822)  Are we doing adequate drainage with road rebuilds.

Glenn Dalton ditches have been deferred, one of the things that needs to be re-looked at.  In a lot of cases property owners have filled in their ditches, and that makes the water go under the roads, and that is why we have the road failures we have.

Jim McCann no culverts under driveways are also a problem.

 

Letter from James & Trisha Lack (1055), for a Fence Variance.

Jim McCann board had asked that the Lack’s get letters approving fence from all neighbors, and that has been done.

Jerry Theodore (1346) Building committee does not recommend it, based on against the rules and no compelling reason.

Conversation ensues

Action:  Dave Decker motions to approve variance, Gary Kluckman seconds.

Gary Kluckman, Joe Nicoloff, Dave Decker vote yes.

Jason Hicks, Don Austin vote no.

Motion Carries

 

Letter from Andrea Pohlman – to use the clubhouse ballroom for a vegetable co-op.

Andrea Pohlman (1771) people place orders online, like a farmers market, people would place their orders, and would be distributed on pick up date.  About 24 people signed up so far.  Would need the ballroom in bad weather only.  Not for profit, no financial gain. 2 times a month, 26 times a year. Cost is about $23 per pick up/per person, feeds family of 4 for two weeks. 50% vegetables 50% fruit. 

Dave Decker typically want to know how many members are involved.  What was described is an open website.

Conversation ensues

Joe Nicoloff  We will need feedback each 2 weeks on usage.

Action:  Joe Nicoloff motion to approve on a 6 month trial basis.  Dave Decker seconds.

Motion Carried

 

New Business

Fireworks

Glenn Dalton This year’s fireworks will be on the 4th of July rain date July 7th. The fireworks are normally around 9:15 p.m.  Basically the same contract as last year.

Dave Decker likes to pay half up front and half after delivery.

Jim McCann thinks that we should require them to come back and clean up the mess the next day.   Knows that they clean some up the night of, but thinks it could be done a little more.

Jeanine Votruba (493) Clean up as soon as possible on the dam.  One of our members actually tripped on the debris and ended up with a broken hip.

Action:  Dave Decker makes a motion to approve the contract 50% down in advance the remaining balance to be paid after the show.  Joe Nicoloff seconds, Motion carried.

 

Cable TV Agreement

Jim McCann Cable TV. Agreement was signed on May 15, 2002 and is up this year. 

Jim McCann and Jason Hicks will negotiate the new cable agreement.

Jason Hicks there are possibilities that this sort of contract may be unnecessary going forward.  I would like to get better details before continuing. 

Conversation ensues

Ray Garber (1822) was part of the negotiation last time.  Is the board going to allow member input?  This affects the vast majority of the members. 

Jim McCann when the last contract was negotiated we had a basic system, and part of the negotiation was that upgrade our community to the highest level with the other communities, which they have done.   Fiber optics are all around the lake and have made improvements that we have requested.

Jason Hicks It would be best if members have comments or concern on this that they submit them to the office.

James Cunningham (552) Questions does our community get some sort of a kick back for having Madison Communications out here?  Reason for the question is his family has High Speed and basic cable at a cost of $101.  Why is it so costly? Do we get other bids?

Jim McCann royalty paid to the Association in the amount of approx. $4500 per year.  We have reached out to other providers.

Laura Scaturro (1716) can we have a member to be on the team for negotiation period asks the board to consider this.

Pam Maibaum (2087) Is 10 years the typical time period?  With technology changing, seems like a long time.  They know that they have an in with us, and are not going to change pricing they know they are here to stay.

Jim McCann actually it was cut in half.  First contract was a 20 year contract.  We went with a shorter contract for better services and upgrades.  Time period; have to keep in mind the amount of expense evolved in providing services out here. 

 

Associate Member Rule

Jim McCann at the last meeting went into detail about the associate member rule, at special meeting, said that we would have something for tonight’s meeting to get the clock running.

Action:  Joe Nicoloff motions to begin discussion on the associate member rule  Jason Hicks Seconds.

 

Version 1

Classes of Membership:  As authorized by the Bylaws of Holishor Association, Inc., ARTICLE III – MEMBERSHIP, Section 1 – Membership, Part C. Classes of Membership.

-        Member:  Defined in the Bylaws of Holishor Association, Inc., ARTICLE III – MEMBERSHIP, Section 1 – Membership, Part A. Members.  Members are authorized to identify and sponsor Associate Members and Guests as defined in this section.  Members are fully responsible for any/all actions of these persons and are liable for penalties and fines levied as a result of non-compliance.

-        Multiple Ownership or Occupancy, Rental:  Defined in the Bylaws of Holishor Association, Inc., ARTICLE III – MEMBERSHIP, Section 1 – Membership, Part B. Multiple Ownership or Occupancy, Rental, and ARTICLE IV – DUES, ASSESSMENTS, LIENS, FEES AND INTEREST, Section 8 – Renting or Leasing Property.

-        Associate Member:  Those persons who do not meet the requirements of a Member or renter/lessee/tenant as per these Community Instruments, but by virtue of the definitions below may be allowed the use of Holishor Association, Inc. facilities in accordance with any/all rules, guidelines, and restrictions stated in these Instruments.  This class of membership does not retain any rights or privileges to vote on Holishor business or apply for/serve as a member on the Board of Directors.  These privileges will be suspended in the case their sponsor should cease to be a Member in good standing until such time those circumstances are remedied.  Furthermore, such privileges may be suspended or revoked at any time, without notice.

o   Resident:  The spouse, children, and other persons who legally reside with a
Member.  These persons may not register a watercraft on Holiday Lake.

o   Non-Resident Family:  Parents and children of dues-paying Members.  No more than five (5) Non-Resident Family members will be permitted per membership at any time.  These persons may not register a watercraft on Holiday Lake.

o   Holishor Personnel:  Holishor Association, Inc., employees are allowed to use Association facilities during their term of employment, including authorized watercraft.  They must abide by all rules, regulations, and watercraft registration requirements as provided in the Community Instruments.  Non-compliance may result in disciplinary action, including penalties, fines or termination.

o   Miscellaneous:  A limited number of persons have authorization to use Association facilities based on legal proceedings.  Such persons will abide by any/all rulings from those proceedings and the current Community Instruments.

-        Guest:  Those persons who do not meet the requirements of a Member or definition of Associate Member, and who are located on Holishor Association, Inc. property in the capacity of a visitor.  Members and Associate Members are permitted to host Guests in reasonable numbers for a reasonable duration as determined by Holishor Personnel.  Guests are allowed to use Association facilities with the contingency that their host member is present and in good standing.  All Guests must abide by the Holishor Association, Inc. Community Instruments, and the sponsoring Member is responsible for the actions of their Guest(s), including any liabilities for penalties and fines levied as a result of non-compliance.  Guests have no rights or privileges pertaining to Holishor Association, Inc. other than those stated here.

Registered Guest (card required):  Dues paying Members in good standing may register with the Association office two (2) Registered Guests at any time for a period not to exceed thirty (30) days.  This class of Guest will be allowed to use Association facilities without the Member present and must produce a valid registration card and photo ID upon request.  They must abide by the Holishor Association, Inc. Community Instruments, and the sponsoring Member is responsible for the actions of their Guest(s), including any liabilities for penalties and fines levied as a result of non-compliance.  Registered Guests are not allowed to operate motorized watercraft without a Member or Associate Member present.  Card holders are authorized to have a reasonable number of minors as secondary guests.  Violations will be treated as a B Level Offense with no warning(s).

 

Jim McCann  after last meeting we asked Jason and Joe to bring back a synopsis of what was discussed.  Thinks that this is a lot more than what was discussed after last Special meeting.  Thought that is was condensed to one paragraph, try and mirror to a degree the member designee rule, and tie all the different classes in to one brief paragraph.  Scott Webber sent an email to Jim with his expectations (see version 2 below)  believes that it is pretty close to what was discussed.

 

Version 2

Members in good standing shall be able to provide a list of no more than 5 individuals to the Holishor office who are permitted to act on the members behalf for use of their member privileges.  These Associate Members shall be permitted to operate the member’s watercraft without the member in the watercraft. These Associate Members must be 18 years of age, or if 12 to 18, have an Illinois Safe Boaters Certificate. Members are still responsible for the actions of these Associate Members and their guests and are liable for any penalties and fine levied as a result of the registered watercraft use. Any person operating a watercraft on Holiday Lake must be informed of and acknowledge understanding of the Boating Rules and Regulations prior to operation of any watercraft.  Associate Members are not allowed to register watercraft.  An Associate Member is allowed to have guests, however may not exceed 5 guests.  If multiple Associate Members are on Association Assets, then the maximum allowed guests shall not exceed ten (10).

 

Dave Decker Jason is this version that Joe just read your understanding of last Tuesday’s discussion of this?

Jason Hicks there was a lot discussed on Tuesday a wide spectrum.  This is his understanding, with this proposal there is a non-resident family members. Believes the shortened version that Scott submitted is over simplified.  It opens up five guests with absolutely no relation what so ever, when the intent of the member designee rule was supposed to be for family members.  Doesn’t think the simplistic version is a complete version.

Jim McCann no separate classes of membership, you get five period very simplistic.  Feels Version 1 is was expanded and has opened it up further. 

Jason Hicks everything needs to tied together.  Version 1 is right sized for more unique situations than a one size fits all small paragraph.

Dave Decker – from version 1 would grow the number of people that could use the facilities.  With the version 1 rule, I can have 5 non-resident family members, unlimited people living with me.  Spent several hours discussing Tuesday night, and as a board, thought we were heading down a path of simplification.

Conversation ensues.

 

Dave Decker reads version 3

Version 3

No unattended or registered guests.  This by no means changes current "attended" guest rules.

No resident membership

No Non-Resident family membership

Associate Member  (As authorized by the Bylaws of Holishor Association, Inc., ARTICLE III – MEMBERSHIP, Section 1 – Membership, Part C. Classes of Membership.): 

  • Dues paying Members in good standing shall be authorized to sponsor Associate Members.

o   The Sponsoring Member shall register these individuals in the Holishor Association office.

o   No more than 5 individuals may be register per Membership per year.

o   Registrations expire each December 31st.

o   The Sponsoring Member can establish additional facility restrictions on the Associate Member.  (i.e. cannot have guests, cannot use watercraft, etc.)

  • The Associate Member is not authorized to operate watercraft except those registered by the Sponsoring Member.  If operating a watercraft, the Associate Member must be 18 years of age, or if 12 to 18, have an Illinois Safe Boaters Certificate.  Any person operating a watercraft on Holiday Lake must be informed of and acknowledge understanding of the Boating Rules and Regulations prior to operation of any watercraft.
  • Associate Member must produce a valid Holishor ID card and photo ID upon request.
  • This class of membership does not retain any rights or privileges to:

o   attend board meetings, annual meetings or special meetings

o   vote on Holishor business

o   apply for or serve as a member on the Board of Director

o   register a watercraft on Holiday Lakes

o   be a member of the ski club.

  • All privileges of the Associate Member will be suspended in the case their Sponsoring Member should cease to be a Member in good standing until such time those circumstances are remedied.  Privileges may be suspended or revoked at any time, without notice by either the Sponsoring Member or by the Holishor Association, Inc.
  • The Associate Member must abide by the Holishor Association, Inc. Community Instruments.  The Sponsoring Members are responsible for the actions of these Associate Members and their guests, and as such the Sponsoring Members are liable for any penalties and fines levied as a result of the registered watercraft use.
  • Other classes of Holishor Association members may not be an Associate Member.

 

Associate Members are permitted to host guests in reasonable numbers

Violations will be treated as a B Level Offense with no warning(s).

 

Jim McCann so basically we have three variations or interpretations of the associate member rule.

Dave Decker workers, membership, renter and special membership all still in place.  Believe version opens it up for the membership making the choice of who they want here.

Conversation ensues

 

Don Austin when we left here Tuesday we went through this complete discussion and broken it down to pretty much what Dave has written.  We were almost to the point of taking a vote on it and Jim had stated that he didn’t want to vote on something that he couldn’t see and now we have three documents that we now have to look at again.

Pam Maibaum (2088) Has the attorney reviewed any of these three proposals.  If not request that board do so, before posting them for membership comment.  

Dave Decker the attorney stated that we could not pass a new rule that was contingent on a bylaw passing, must wait till the bylaw passes first.

James Cunningham (552) Asks the board their definition of Private Community? To simplify wouldn’t it be easier to get rid of all classes of membership except resident with a valid driver’s license.  Doesn’t believe that non-members should have no access without a member, if they don’t live in residence with the member.

Dave Decker believes that you will get 7 different answers.

Jerry Theodore (1346) After last Tuesdays meeting believes that version 2 and version 3 presented is exactly as he took it and the whole idea was to simplify this thing.  Jason version almost seems like the same thing that was passed before and rescinded.  Can’t believe how long this has taken.  Supports the simpler version

Ray Garber (1822)   Simplified version is the way to go.  

Jeanine Votruba (493) Is there is no charge included with the new proposed rule.

Jim McCannthere is no fee, no separate charges

Dave Decker thinks that individual members should be able to decide who they want to be able to use the lake and have the rule simple enough to allow for that, or something in the middle that allows for that.

Conversation ensues

 

Open Floor

none

 

Don Austin motions to adjourn, Joe Nicoloff seconds

Motion carried.

 

Meeting Adjourns at 9:24p.m.

 

Meeting minutes submitted by Joe Nicoloff