Excused: Jim McCann,
††††††††††† Quorum Present: Yes
††††††††††† Holishor Members Present 11
Meeting called to order at
Pledge of Allegiance Recited
Bills & Salaries
Profit Loss Budget
Transfers of Property
Managerís Report submitted
Security Report submitted by Matt Schaefer
Treasury Report submitted
Covenant Voting submitted by Michelle Smith
Cable TV Agreement
Tabled until the next meeting
Associate Member Rule
Shelly Jansen Lot 1766 questions why the board is going in the direction of having 4 associate members instead of having guests. Why go into having a membership instead of guest passes? Thinks people will have a problem with giving 4 people memberships out here for nothing, she doesnít like the limit of 4 because if 1 person visits once a year that will take up one spot, and thinks people will not like giving out extended memberships. Thinks the board is limiting it, but giving the associate member unlimited access without you.
Monte Thus Lot 6 states I just donít understand telling someone who has been on the ski club since they were 10 that now that they are 18 they canít join the ski club. There is a problem with this. I understand what youíre trying to do, but on the other hand you are giving 4 people a chance to ski down this lake on a boat they donít own.
David Decker states that his recommendation is to come up with a solution. I suggest you write it up and submit it to the board.
Jason Hicks states that this new rule will allow that scenario to take place. The member will just have to create one of the associate memberships for that 18 year old.†
Monte Thus Lot 6 states that they still canít join the ski club.
Jason Hicks states that it does put the emphasis back on the ski club to create a list of associate members to present to the board and say these are non-members who would like to be part of the ski club, this is our variance.
Monte Thus Lot 6 states he has no problem presenting that to the board, he just needs to know what they need. Are we in a transition period where you have to get rid of the old rule?
David Decker states according to the current rules today, if they are 18 they canít be a member of the ski club. Monte Thus Lot 6 Asks what you need from the ski club is a request, a variance for anybody 18 years or older?
Pam Maibaum Lot 2088 Asks if this only affects ski club or other clubs and committees or no one can participate in the community anymore, once their 18 their done unless they buy a lot?
David Decker states that according to the current rules the only one that is identified is the ski club so they were incorporated into this rule.
Pam Maibaum Lot 2088 asks how one would go about changing such a thing.
David Decker states if you have a better proposal write it up and submit it to the board and we will review it.
Pam Maibaum Asks is that in the Holishor documents about the ski club and we keep wanting to create a new membership because of the 18 year old thing. Canít we change the definition of a member to anyone who is living in your home? If they donít want to give their kids the keys to the boat they donít have to, they are the parents. Seems easier to just do that then to include them in a whole new class of membership.
David Decker states that as Jason Hicks stated before, it is just simpler to give you a list of people that you can do and designate as you want. That is the approach that we are currently taking.
Jason Hicks states this includes adult residents. The associate member as its proposed, you can put adult residents on that list.
Pam Maibaum Lot 2088 asks if we are only talking about ski club. No other clubs are involved. Just ski club when you turn 18 you canít participate anymore and our best course of action would be to come to the board with a variance for however many kids that is?
David Decker States this has been done over the last couple of years.
Pam Maibaum Lot 2088 asks if that opens up the club for someone another year down the road who says I know you gave a variance for this and I want to be in the club and they wonít let me.
David Decker states when you request a variance and itís granted it always opens up the door for someone else to use it as an argument for their variance.
Ray Garber 1822 asks where did you come up with the age 18, is that something you just decided as a cutoff yourselves I donít think there is anything in the bylaws that says something about age. Four memberships might seem like a lot but with adult kids taking up some of those I think it might be a better solution than people might at first think of.
Jason Hicks states that right now in the bylaws once they are a legal adult they are no longer considered a member, they are considered a guest. Yes. Itís in the ballot.
David Decker states itís on the current bylaw which is proposed to be changed at the annual meeting.
Shelly Jansen Lot 1766 states it seems like every proposal that the board comes up with seems to come back to having a set number for things and a set number for guests and people get hooked up on the numbers. How many people you can have, how many guests you can have. Going back to the proposal that I wrote up for you guys you guys asked me questions on it, nobody seemed to find anything wrong with it, what was the problem with having a guest pass?† The way you have it wrote up says you can create a class of membership, to say you canít create a class of memberships for guests, I donít believe that. What the problem?
David Decker states my personal opinion, you cannot call a membership a guest. The two are not the same thing so I canít create a class of membership and call it a guest. You have to call it something, the term the board has leaned toward using is associate.
Shelly Jansen Lot 1766 states that she feels the board is getting stuck on numbers of people. Bottom line people want to share this with their family and friends. The proposal that I drew up is way simpler than this for everyone involved. I have four kids, three kids that are soon to be 18, and 3 of my positions are going to be taken up.
David Decker states either that or give them one lanyard according to your proposal.†
Shelly Jansen Lot 1766 states her proposal also said that the kids that live at home are residents and feels anyone that lives in your house should have the rights that you have.
David Decker states this is the proposal we believe in at this point.
Shelly Jansen Lot 1766 states this is the proposal that you guys keep going back to, what you guys started out with. Youíre just changing the numbers a little bit. People have balked and you keep coming back to the same proposal.
David Decker replies thank you very much, I appreciate it, youíre done.†
Shelly Jansen Lot 1766 replies Iím done?
David Decker responds yeah youíre done.
Shelly Jansen Lot 1766 No I am not done.
Roger Groth Lot 1027 states that he would suggest the board really try and focus on the idea of children living in the home and using the facilities and would look into another definition of adult other than 18 because that was really complicating things. I would try and suggest you present to the membership the issues of family members and non-family members, when you treat that group of people exactly the same way you treat strangers I think the membership starts to balk at that, I donít think one rule or one bylaw change will get it for you and I admire you for tackling this.
Jeanie Votruba Lot 493 states I think with what we had before, the rule with guest passes, it worked out for a lot of years and I donít know why it needs to change now.
Slow Moving Vehicle Rule
Read by Jason Hicks
For the purposes of Holishor Association, Slow-Moving Vehicles (SMVs) are defined as self-propelled, gas or electronically powered, four-wheeled motor vehicles that are federally unlawful for use on highways.† These include low-speed vehicles (LSVs), golf carts, and all-terrain vehicles (ATVs).
SMVs must be registered with the Association annually.† The member must pass a safety inspection and show current proof of off-premise liability insurance to receive their annual registration decal and a ďslow moving vehicleĒ sign.† The cost for registration is $40.
To operate an SMV on Holishor streets, the vehicle must display a valid Holishor Association decal, the member ownerís lot number, and a ďslow moving vehicleĒ sign.† Lot numbers shall be at least three (3) inches in height and a contrasting color to the vehicle.† Placement of these items shall be on the rear of the vehicle in a manner that is clearly visible with or without passengers and equipment.
Illinois State laws pertaining to ďnon-highway vehiclesĒ must be followed, as well as all other Illinois State traffic laws.† SMVs may not impede the regular flow of traffic.† These vehicles may operate only on streets with a posted speed limit of 35 mph or less, the driver must have a valid state-issued driverís license, and the vehicle must be equipped with functional brakes, steering, a rear-view mirror, headlights, taillights, brake lights, turn signals, reflectors on the front and back, and a ďslow moving vehicleĒ sign in the rear.† Seat belt restraints are recommended, but not required.†
Federal and state laws prohibit usage of non-highway vehicles on streets with a posted speed limit of greater than 35 mph.† Therefore, operation of SMVs on Holiday Dam Road, St. James Road, and Prairietown Road is NOT permitted.
Reckless driving is when a person drives without consideration of/for the safety of people or property, whether intentional or unintentional.† This includes, but is not limited to, causing the vehicle to become airborne, ďspinning/sliding outĒ, or racing.† The reckless operation of motor vehicles is strictly prohibited and may result in fines, revocation of SMV registrations, and/or the suspension of the memberís right to use Association facilities.
Jason Hicks states that this follows Illinois State Law pretty much to the letter except for the inspection and the lot number decal. You can register and plate a LSV (Low Speed Vehicle).
Gary Kluckman states his question is with turn signals. Motorcycles donít have to have turn signals. If you have an ATV you are not going to have turn signals.
David Decker states that he is very interested in having a slow moving vehicle rule out here and from talking to other people out here, a lot of people have interest in it.
Gerry Theodor Lot 1346 asks does it take approval from the state to do this. So they canít run them on St. James? The approach youíre taking is we wonít have to involve any governmental body it will just be on our roads even though there will be some inconvenience when you canít go on St. James.
David Decker states our roads out here are private. No there are some state laws which are already in place in regards with whatís allowed and whatís not and as Jason Hicks said, we tried to align this with those rules Thatís correct. Basically what youíre allowing is a convenience in the other areas.
Jason Hicks states that is out of our hands either way.
Pam Maibaum Lot 2088 states I absolutely love the idea. Your saying it follows the state law, does this follow all the lighting that is required on the slow moving vehicles and asks is this a state law for public roads or does Illinois have a state law for private roads.
Jason Hicks states this follows the Illinois law for public roads.
David Decker states we have the capability of tweaking that because our roads are private but what was written up basically follows the public law.
Pam Maibaum Lot 2088 states it seems a little excessive, all the things that would be required Might be easier to say for use only in daylight hours if you donít have the proper lighting. Thatís a big expense to go through. Why the 40 dollar fee? The state charges 20 you said for a slow moving vehicle, why would we charge 40 on a private road?
Jason Hicks states that was with the intent of everyone picking up their slow moving vehicle sign and for the cost of the stickers and the inspection. Those triangular slow moving signs are about 20 bucks from what I understand.
Pam Maibaum Lot 2088 asks are they really necessary?
Jason Hicks states those are necessary.
Joe Nicoloff states it is more for safety.
Gary Kluckman states they are going to have to figure out where to get them inspected.
David Decker states that there are still things that will have to be worked out on this.
Tabled until the next meeting
Building committee report submitted by Gerry Theodor
Read by Joe Nicoloff
Building Committee reports there were 14 items at the April 17th and May 1st meeting. A permit for 2 fences, a porch, 3 storage sheds, a gazebo, a garage, and a house were approved. There were 5 refunds and 4 completed projects were approved.
David Decker states that the Social Committee has volunteered to purchase a new entrance sign and wants approval from the board on the design of the sign.
Jason Hicks motions to approve, Gary Kluckman seconds
Ray Garber 1822 asks how large the sign is.
Joe Nicoloff states 4ft. by 8ft.
Joe Roth 1030 states I think that brick sign out front looks just fine the way it is and you have that other sign right out in front of it. Couldnít we use that money for something better like get this deck done? Thatís just my opinion. Is this a done deal?
David Decker states that the Social Committee is the one that is funding it and he would recommend having a conversation with them. This is just a proposal to the board. If we say yes here, they still have to make the decision to pay for it.
Senior Services Program
Mike Colyott Lot 40 explains that he would like permission to start a committee of professionals to help the elderly that live out here alone.
David Decker suggests Mike Colyott needs to create a charter, pick a chairman and he thinks itís a great idea.
Jason Hicks states without a charter, he doesnít need any permission right now and thanks Mike Colyott for his electronic recycling program.
Joe Nicoloff states that they are giving him permission, without a vote, to go out and create this charter.
Read by Glenn Dalton
Glenn Dalton explains that they had planned to dredge but the dredge needs repaired and is asking for permission from the board for funds to repair the dredge. The cost for the repair is a little over 9000.00 dollars.
David Decker states things included in this repair is the gear case and the cost to put the dredge in and out of the water for the year.
Jason Hicks motions to set aside 6969.00 dollars from the reserves in addition to the required taxes and freight expenses†† as an emergency expenditure for any parts needed for the repair. Gary Kluckman seconds.
Roger Groth 1027 states he would suggest a slight range that the board approve. We donít have a finite estimate of what actually needs to be repaired on that box. When they open it up and look at it, it could be 6000.00 dollars, it could be 8000.00 dollars.
Glenn Dalton states that is the best estimate they have.
David Decker asks Glenn Dalton if this was estimated as a worst case scenario.
Glenn Dalton states yes.
Jason Hicks states he could amend it to no more than 6969.00 plus freight and taxes. Gary Kluckman seconds the amendment.
Joe Nicoloff asks once they get into the box, will that be all they would need to fix any parts.
Glenn Dalton states from our understanding yes.
Jeanie Votruba Lot 493 states that we lost a very important part of our association last week, Marie, mother of Michelle and Danielle who run the Beacon Inn and I think it would be appropriate for the board to extend their sympathy to Michelle and Danielle and the families.
Jason Hicks states that the board extends their sincerest condolences and wish them the very best. She was a well known, well received, very much liked person. She will be sorely missed.
David Decker states both as a person running the board meeting tonight and as an individual, absolutely.
Monte Thus Lot 6 states that he apologizes if he hit a nerve earlier and that he doesnít want the ski club held responsible for something he didnít understand, not as the head of the ski club.
David Decker states no board member has a grudge against the ski club and appreciates and supports them. I want to protect the ski club from potential issues.
Joe Roth Lot 1030 asks how old the box is that is in the dredge.
Glenn Dalton replies in 2000 it was new.
Joe Nicoloff motions to adjourn, Gary Kluckman seconds.
Meeting Adjourns at 9:00 PM
Meeting minutes submitted by Joe Nicoloff