Date: September 12, 2012

 

Attendance

Board Members

Present: Jim McCann, Don Austin, Joe Nicoloff, Jason Hicks, David Decker, Gary Kluckman & Michael Parker.

            Quorum Present: Yes

 

Others Present

            Holishor Members Present 8

            Glenn Dalton and Michelle Smith from Holishor Office

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of August 22, 2012

Jason Hicks motions to approve, David Decker seconds.

Action: Motion carries.

 

Bills & Salaries

David Decker motions to approve, Jason Hicks seconds.

Action: Motion carries.

 

Profit Loss Budget

Action: None taken.

 

Transfers of Property for September 7, 2012

Four new members.

Action: None taken.

 

Manager’s Report

Read by Glenn Dalton

 

Security Report

Read by Glenn Dalton

Reports were 1 Animal, 3 Vehicle, 5 Property, 3 Persons, 3 Alarm, 9 Lake, and 9 Other.

Jim McCann: States he noticed a couple of incidents of people walking around on pontoon boats while they’re under way. Have you instructed Public Safety to stop stopping those people or addressing that with members because that isn’t a violation as we understand it of the boating regulation you mentioned earlier.

Glenn Dalton: That is correct and we have brought that to the attention of all of our staff members.

 

Treasury Report for August 31, 2012

Joe Nicoloff motions to approve, Don Austin seconds.

Action: Motion carried.

 

Building Committee Report for August 21 & September 4, 2012 Meetings

Approved were 1 Storage Shed, 1 Pool, 1 Deck, 1 Addition, 1 Garage, and 1 Roof. Two refunds on completed projects were given. Two variance requests were forwarded to the board for approval.

 

Old Business

Covenant Voting

1084 Votes cast, 613 by ballot and 471 by proxy. Total votes out there 1795.

Jim McCann: States they are still 316 votes away from where we would like to be and October 31, 2012 is the cutoff date for voting. States that some people have called about the list in the Holiday Times stating it is incorrect. He states that one problem is we have around 30 ballots with no name on them and the only one who can open the sealed envelopes is the accountant when the official count is done at the end of voting. If you know someone who is on there and has voted, please ask them to contact the office. What we are doing is issuing another ballot. States when the accountant does the official count, if he sees more than one ballot for someone, he will dismiss one of them and it is better to have two votes than to have none at all.

 

Buoy Plan

Jim McCann: At what point are we going to move forward with this?

Glenn Dalton: If the lake comes back to a wake status, we are going to do it now, this year. If we feel it is not going to come back into a wake status, we are going to hold off until next year and start it in March.

Monte Thus 6: Question on the ski beach area, is that going to give us the ability to take off from our dock, make the turn and come back as long as we are skiing down the middle of that cove?

Glenn Dalton: Yes, the only thing we have done there is identified the 75 foot markers in that area. We expect our boaters and our skiers to stay outside of those 75 foot markers and that is for safety. We know it is going to be tight, but it is something that has to be done.

Monte Thus 6: On the inboard boats, the engine cover, can people sit on that while people are driving?

Jim McCann: No, because that inboard platform is above the gunnels. That’s just like sitting on the back of a seat.

David Decker: I just want to reiterate my concern about we’ve taken a couple of the buoys and moved them out farther because we say we want to make it so that people can turn around in there, back in the coves. I don’t see that logic and I don’t agree with it.

Discussion ensues……

Monte Thus 6: I agree there is not enough room to turn there but you’re losing 75-100 feet.

Discussion ensues….

Action: Will be up for a vote on November 14, 2012

 

Quarterly Review of Budget

Jason Hicks: States that the only change from the last meeting was the removal of the word “significant”.

Action: Tabled for now.

 

By-Law Change Unkempt Property

BYLAWS OF HOLISHOR ASSOCIATION, INC., ARTICLE II - MEMBERSHIP, Section 2 – Rights, Privileges, Duties and Obligations

 

(Existing)

 

O. Derelict Vehicles, Boats and Unkempt Property:

Holishor Association, Inc. shall have the authority to issue citations to members who are in violation of the following prohibited practices:

 

      1.   The keeping of derelict vehicles in view of other members and the general public. Derelict vehicles shall be vehicles such as automobiles, buses, trucks and boat trailers, that do not bear a current set of license plates, as required by Illinois law; or are not in running condition; or are in such condition that they are inoperable on public and/or private streets.

 

      2.   The keeping of derelict watercraft in view of other members and the general public. Derelict watercraft shall be watercraft that is required to be registered in the State of Illinois and that are not in running condition or are in such condition that they are inoperable on public and/or private waters.

 

3.      The keeping of an unkempt or unsightly property or neglecting to maintain one’s property. Unkempt or unsightly properties shall be those residential lots whereby goods or materials not in working condition or not intended for use or consumption are stored or allowed to collect in view of other members and the general public. Goods and materials shall include trash, tires, inoperable automobiles or boats, or parts thereof, discarded or scrap building materials, etc.  

 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94)

 

(Proposed)

 

O. Derelict Vehicles, Boats and Unkempt Property:

Holishor Association, Inc. shall have the authority to impose penalties, including but not limited to citations, to members who are in violation of the following prohibited practices:

 

      1.   The keeping of derelict vehicles in view of other members and the general public. Derelict vehicles shall be defined as any means of conveyance or transport that do not bear a current set of license plates, as required by Illinois law; or are not in such condition that they may be legally operated on public streets or waterways.

 

      3.   The keeping of an unkempt or unsightly property or neglecting to maintain one’s property.  Unkempt or unsightly properties shall be those lots whereby goods or materials are stored or are allowed to collect in view of other members and the general public. Goods and materials shall include trash, yard waste,  inoperable vehicles, or parts thereof, building materials, etc.  Unsightly properties may also include those with structures that have fallen into a state of disrepair beyond what is consistent with the building and architectural requirements or other community instruments.

 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94)

 

Discussion ensues…..

Jim McCann: This is going to take a lot of tweaking and a lot of discussion.

Barbara Allen 1036: Asks about a neighbor’s property and if it is included in the description of unkempt property. States that he keeps his yard very neat but has derelict vehicles. This has been going on for six years. I would like to know if the county needs to get involved? Asks why they haven’t done something.

Glenn Dalton: We are taking legal action with that so we can’t comment on it.

Jim McCann: We are doing absolutely everything that we can do. Not only have we done something, we have fined this person to oblivion.

Joe Nicoloff: If you can get the county involved in that, go for it.

Action: Tabled until the next meeting.

 

Variance Request for Storage Shed

Jim McCann: States that he looked at the property and the shed would still be behind the back of her house.

David Decker motions to approve, Don Austin seconds.

Action: Variance granted.

 

Variance Request for Shuttlecraft

Jim McCann: States that this was proposed at the last board meeting and it failed for lack of a motion because what he was asking was to sticker a wave runner with a 130 hp. You haven’t purchased this yet?

Jason Hicks: How long is the watercraft? Is there a way to permanently or semi permanently attach the wave runner to it?

Dennis Kellim 2012: That’s not correct; I am asking you to sticker the shuttlecraft. I think its 12-15 feet. I didn’t measure it. I don’t know, maybe there is some way to do that. It’s locked together, it can easily be removed. They will never be separated and if don’t sticker the wave runner and if they should get separated, it will be obvious it shouldn’t be on the lake to lake patrol or anyone else. Should it be caught on the lake without being attached to the shuttlecraft, I would expect it to be banned and I would expect to be fined. States he has not purchased it yet, they will not be separated and that is why he only wanted the shuttlecraft stickered.

David Decker: States his biggest concern is that they could become unattached and then it would be up to security to catch them.

Jason Hicks motions to approve.

Action: Failed for lack of a second.

 

Variance Request for Shadowbox Fence

Jim McCann: States that we do have building rules in place and they will be carried out until the fence is in compliance with our building codes.

Action: Failed for lack of a motion.

 

Rule Change Marina Cable

 

Rule Change Proposal Marina & Boat Launching Ramp

Holishor Association, Inc. Rules

 

(Existing)

 

Marina and Boat Launching Ramp

The marina is located on the west side of the lake. It is a private concession. Boat slips, gas, boat repairs and other marine facilities are available to the property owners at a nominal fee. (contact the marina operator for information)

 

The launching ramp is for the convenience of the property owners and is located at the marina. Entry into Holiday Lake will be restricted at the boat ramp.  A cable and lock will be placed across the ramp. Keys will be available for a $2.00 deposit.  Property owners may launch their boats from this ramp at no charge, but the marina operator may charge for parking cars and/or boats in their parking lot.      

Ref:    Board of Directors Meeting, 1-31-01

 

(Proposed)

 

Marina and Boat Launching Ramp

The marina is located on the west side of the lake. It is a private concession. Boat slips, gas, boat repairs and other marine facilities are available to the property owners at a nominal fee. (Contact the marina operator for information.)

 

The boat launching ramp is for the convenience of the property owners and is located at the marina. Entry into Holiday Lake will be restricted to members in good standing only.  A cable and lock will be placed across the ramp, and keys will be available at the Association office for a nominal fee .  Property owners may launch their boats from this ramp at no charge, but the marina operator may charge for parking cars and/or boats in their parking lot.  Failure to replace the locked cable across the ramp will be treated as an A Level Offense.      

Ref:    Board of Directors Meeting, 1-31-01

 

Jason Hicks: States they have had unauthorized people accessing the lake and this should stop that. It will now be treated as an A level offense.

Jim McCann: States that the Punitive Fines Committee had requested this be treated as an emergency rule since it was just making it an A level offense. Stresses to people to lock the cable. Talks about an incident with a white boat being out here illegally and the police not letting them enforce it by pressing charges.

David Decker: States he feels this should have been addressed with the Sheriff immediately when it happened and not later.

Pam Maibaum 2088: Wants to know if they can’t prosecute someone who doesn’t live here, does the Sheriff have any suggestions on what other recourse they may have. I’m one of the people who called him in because of his reckless behavior and the danger he was putting people in and I have no recourse? Can we put any pressure on the Sheriff? He’s making a judgment call that it seems he shouldn’t have the right to do. States she understands the rule will remind people to lock it.

Jim McCann: States the deputy said they have to give them a warning first and that this was considered their warning, next time they would press charges. No, because no one was hurt. States no one is thrilled with the decision that the deputy made that day. Still thinks charges should be filed and IDNR be contacted and address it.

Jason Hicks: I think it’s commendable that you followed procedures and notified us and Public Safety and followed the course of action that you did have available. States that with this rule, if people would have locked it up, it wouldn’t have happened in the first place.

Glenn Dalton: States unless the person is given a verbal warning first, Madison County will not do that. The problem we’re having is every time we go by the ramp, we have to stop and lock it because it’s being left open.

David Decker: States he feels they should let people know about the rule for a while instead of passing it as an emergency rule and immediately fining people.

Gary Kluckman: Asks how they are going to enforce it or prove who didn’t lock it back up. Thinks they are going to run into a lot of problems with it and a lot of people are going to cut the cable.

Discussion ensues…..

Jason Hicks motions to start the clock on the marina cable rule change, Don Austin seconds.

Laura Scatturo 1716: Wants to know if anyone has looked into different equipment to monitor the marina, something other than a cable. It doesn’t work. Have you looked into how other Associations handle this? We can’t be the only association that has this problem.

Jim McCann: The cable is the easiest thing that does that. It doesn’t work because the members aren’t locking it. No.

Joe Nicoloff: States they have thought about having set times you could launch your boat, no one have keys and security open it at those set times.

Mike Colyott 40: Thinks miscommunication is a big problem out here we need a better way of getting the word out to people.

Joe Nicoloff: States there is a sign right at the gate that says to lock it.

Monte Thus 6: States he went to another association a few weeks ago and noticed they didn’t have anything at all across their ramp. Says 80% of the time he notices the cable is lying on the ground. Worries about rule change with security.

Discussion ensues….

Action: Put on website and in every edition of the Holiday Times until it is passed and monthly statement in there about locking the gate.

 

Open Floor

Monte Thus 6: Talks about dredging and how it affected the ski club this year and wants to know about the dredging and how it will affect the ski club next year. There has to be some compromise here. It’s putting more traffic on the middle of this lake.

Jim McCann: We ran into some difficulties with the dredge this year that put us behind. Do you think we are going to get anything done this year? Asks if the dredge plan for 2012 will roll into 2013. Suggests talking to Lakes and Dams about a solution. States it would be costly to do it at beginning and then at end of summer.

Glenn Dalton: It is operating but it’s tenuous. I’m waiting on the bid for the cutter head. We’re going to be very limited. Yes.

Discussion ensues…..

Pam Maibaum 2088: We have so many in our cove that is not totally responsible and they go really fast in and out of that cove. Is there a rule where it has to be two lanes wide if you’re going to allow full speed traffic or can you allow one lane traffic and just hope people are courteous and pull off to the side when someone’s coming in? On what the lad mentioned earlier, about someone living in a camper, can you add a rule about that? Notices there are no rules here on that.

Glenn Dalton: That is one of the things we are looking at. Wants to know if the Sheriff can enforce that. And the change on the unkempt property rule, you took out the words future use?

Jason Hicks: It’s not one lane or two. You can’t make a power turn in a cove. There are existing rules that apply to this situation. Yes.

Discussion ensues…..

Jim McCann: It has nothing to do with that and everything to do with who the member is. The Sheriff cannot enforce our rules.

Jeanie Votruba 493: Just a reminder that the election is coming up in November and early voting will be starting October 22. I gave a list of the dates and times and it will be in the October Holiday Times.

Jim McCann: It’s about that time for political signs to go out. Our rules allow political signs 30 days before the election.

 

Jim McCann entertains a motion to adjourn to executive session Jason Hicks moves, and Joe Nicoloff seconds.

Meeting Adjourns at 9:30 p.m.

Meeting minutes submitted by Joe Nicoloff.