Date: September 26, 2012
††††††††††† Excused: Jason Hicks & Michael Parker
Quorum Present: Yes
††††††††††† Holishor Members Present 10
††††††††††† Glenn Dalton and Michelle Smith from Holishor Office
Meeting called to order at
Pledge of Allegiance Recited
Slow Moving Vehicle Rule
Action: Tabled for now.
By-Law Change Quarterly Review
Action: None taken.
By-Law Change Unkempt Property
Action: Put in the Holiday Times and the website.
Marina Cable Rule Change
Action: Vote will be taken October 24, 2012
Glenn Dalton: Weíre looking at a dredge that is 10 years old and what we are faced with now is a repair that is going to be about $5,700 dollars. States they are having a problem with the cutter head. We are currently dredging. We do have the money in our dredge budget. States heís trying to determine how long he can continue dredging without damaging anything else on the dredge before he makes this repair but he thinks he is going to pull the dredge which will require a crane to pull it out and a trailer to take it to be repaired. Looking at suspending dredge operations next week upon approval of the Board. Would like to purchase the trailer. Itís $750 dollars every time they use the crane to get it in and out of the water. States the items needing repair are circled on the exploded view given to the Board of Directors.
Glenn Dalton: We do not yet. Weíve started negotiations and itís less than what we have in our reserves for it. The purpose of this is to see if itís going to work.
Glenn Dalton: Two weeks. But our intent is to put it back in the order and we are going to dredge until we get ice or we run out of money.
Glenn Dalton: States they plan on putting the deck to the East of the clubhouse above the public docks. We have almost $10,000 dollars and the money from the pavers which was almost $2,000 dollars and put the remainder into the materials to build the biggest deck they could. It is an industrial type of deck. They will be using treated lumber. This was a fundraised deck and we feel after four years we need to get that portion of it complete. States it can always be added on to. We are taking the plans to the Building Committee this coming Tuesday. Feels we have enough money for the pavers and the materials. Looking for volunteers to come and help build the deck. Hopes it will be done before Thanksgiving.
Glenn Dalton: States they are looking into aluminum pickets.
Clay Brown Memorial Letter
Karen Ravetta 851: States she had seen other memorials out here and thought that was very nice and that Clay was liked by a lot of people out here. She states that a palm tree was more his style and she knew she couldnít keep a real palm tree out here alive. Its commercial quality, galvanized metal, and has to be put in concrete in order to be secured. States friends of Clay Brown have donated money to buy it. The artist has agreed to sell at wholesale price, Lanny Yates would be willing to put in the concrete for free and delivery will be free. Should be delivered around middle of October. Itís a piece of art. Its 7 foot, closer to 9 foot with the fronds. Itís steel. Was thinking of complimenting the deck or somewhere around there? Thought about this because she couldnít find a commercial grade quality banana tree.
Brian Sciranko 356: States that the palm tree is Clay and people are passionate about it. He would like to have one and feels the steel will be very sturdy. Feels it would be a great asset to the grounds.
Louis Ravetta 851: States he wouldnít worry about kids getting hurt on it.
Ray Garber 1822: It is unique to Holiday Shores compared to what we have had but this epitomizes what Holiday Shores is all about and fits Clay.
Action: Motion carries.
Brandon & Keisha Parsons 649: We were unable to make the meeting last time. We work crazy hours. We applied for a variance for a fence and we didnít get a chance to show up at the meeting or state our case. We were denied the variance. I donít know if we need to apply for a new form or if I can state my opinion if thatís at all possible.
Jim McCann: I think you did a pretty good job of doing that with the information you presented the board with all the letters and the variance request. Your variance wasnít approved by the building committee; your original plans were altered, initialed and signed when they picked them up.
Brandon Parsons 649: I would like to apologize for that.
Jim McCann: So you knew it wasnít approved, you were then stopped after you started putting the fence up and told it wasnít approved. You started installing the fence anyway and security came over and asked you if you had a permit and you told security that someone at the office had told you that you could install it or something along those lines and you went ahead and installed it without a variance. Then when you did submit the variance, you werenít here to support that. The variance failed for lack of a motion. There wasnít a single board member willing to put forth a motion to even bring it to a vote. So there wasnít a single member of the board who was willing to vote for the variance. We donít allow shadowbox fences under our current building regulations and you were told that when you asked for the permit originally. Your plans were altered and I believe it was your wife that signed off that there would be a gap in it and then you installed it anyway.
Brandon Parsons 649: To be honest with you, Iíve never built a fence in my life. I didnít even know the term shadowbox fence.
Jim McCann: That doesnít matter. Whether you knew the terms or not, our building codes are very specific and we donít allow privacy fences and you were told that by the building committee when you applied for the fence. You were also told that by our association manager and by the chairman of the Building Committee after you started putting the fence up and were told to stop.
Brandon Parsons 649: I was told that he would come back and I would be informed of whether or not I could finish building it.
Jim McCann: No you werenít. Thatís not what you were told. The man is sitting right here, the other one is sitting right over there and thatís not what you were told. Theyíve already told us what was said. Weíre not real big on people asking forgiveness instead of permission which is exactly what youíve done here.
Brandon Parsons 649: Iím not asking forgiveness.
Jim McCann: Weíre telling you, you canít have that fence and I know youíve discussed it with Glenn. Unless someone on the board has changed their mind, I donít believe they have, we donít have a new variance request and nothing went back before the building committee before tonight. From our perspective your variance has already been denied and you need to remove the boards on one side or redo the fence so that it meets our current specs otherwise as Glenn told you, you will be fined in accordance to our rules and regulations.
Keisha Parsons 649: When I applied for the fence originally the form showed three pictures and under the three pictures, the pictures were the same, let me just clarify, and under the pictures it said different names. The pictures were the same. It did not show a shadowbox.
Jim McCann: It was crossed out and initialed by you on there which fence you would build and it said there would be a two and ĺ† inch gap in the boards. It was circled on your permit and you initialed it.
Brandon Parsons 649: The way we understood it was there was a four inch gap between each board on each side.
Joe Nicoloff: But you crossed out the shadowbox fence and initialed it.
Keisha Parsons 649: We built it July the fourth weekend. I got a call the following week stating that Gerry Theodor had not actually seen the fence visibly himself. Quote unquote, he was at a handicap to what someone else was telling him. Three weeks pass by no call, no letter, no warning, and no notification as to yay youíre good, no youíre not.
David Decker: I think what weíre saying is the issue is you built a fence out here that is not allowed, however it got built. At this point I donít really think it matters. The concern is it doesnít meet the requirements and there is a request that you make it in compliance. Youíve asked for a variance to leave it up as built and unfortunately for you the board hasnít been willing to approve that. You really have two choices at this point. One is to build it so it meets the specs, take it down completely or be subject to a bunch of fines which nobody wants to do. I think thatís where we end up. You did a great job of installing it.
Brandon Parsons 649: What are the reasons for no shadowbox? Itís in the rules, that was the reason?
Jim McCann: Itís in the rules. We have rules and regulations which we approve. Itís a nice looking fence. The thing is, itís not the first time someone has done this and we have made other people after they installed them since this rule has been in place, do exactly what weíre asking you to do now and they have. When you move into a private community youíre subject to the rules and regulations of that community and this is one of them.
Jim McCann entertains a motion to adjourn, Don Austin moves, and David Decker seconds.
Meeting Adjourns at 8:40 p.m.
Meeting minutes submitted by Joe Nicoloff.†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††