Date: January 23, 2013

 

Attendance

Board Members

Present: Don Austin, David Decker, Joe Nicoloff, Jason Hicks, Gary Kluckman, Michael Parker and Gerald Theodor

            Quorum Present: Yes

 

Others Present

            Holishor Members Present 7

            Glenn Dalton and Angie Basham from Holishor Office

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of January 9, 2013

Jason Hicks motions to approve, Gerald Theodor seconds.

Action: Motion carries.

 

Transfers of Property

2 Transfers. Informational Only

 

Treasury Report

Joe Nicoloff motions to approve, Gerald Theodor seconds.

Action: Motion carries.

 

Correspondence

Parsons Fence Variance Request

649 Tamarach Drive

 

Reason for Variance Request:

 

Requesting to make a portion of fence that runs parallel to Prairetown Rd. completely private and the remaining sides semiprivate with 2 inches between each 6 inch plank.  We request this due to high traffic and heavy machinery that causes increased noise levels. We think the listed changes to our fence will greatly decrease noise levels heard from within.

 

Don Austin: Building Committee disapproves it, because that’s exactly what the code says.

Jason Hicks: Does the 2 inches between each 6 inch plank put it in compliance?   

Gerald Theodor: Yes. That’s what the entire fence should be. They have a 6 inch board and there should be 2 inches on each side of it. If this does get approved for the rear of the fence, we’ve still got to go back and make sure they change the sides and the front of the fence.

David Decker: We’ve talked about this type of fence on some of our outer roads before, the idea of putting the privacy fence along those main roads out there is something that I have been in favor of. I think it would greatly improve those areas.

David Decker motions to approve, Gary Kluckman seconds.

Jason Hicks: One of the main reasons this has been motioned, if I understand correctly, is because the portion of the fence that would be approved for variance is because it’s facing non-Holishor properties right?

David Decker: Because it’s facing an exterior majorly traveled road.

Gary Kluckman: Which is not a Holiday Shores road.

Action: Motion carries.

 

Schlarman House Variance Request

Lot # 358

 

Reason for Variance Request:

 

We as the owners of this property would like to turn the position of our house to the center of the lot to create a much more appealing look to the main body of the lake and a much better view of the lake from the house.  Therefore an encroachment of a 12’ x 25’ pie of the deck.  (drawing will be provided at the meeting)

 

Mike Schlarman 358  : Shows documents of what he wants to do with the house.

Gerald Theodor: Shows and explains what the Schlarmen’s are wanting to do.

Discussion ensues….

Jason Hicks motions to approve variance as submitted with additional encroachment by the corner of the house and that the deck that has encroached on the setback will not be enclosed, David Decker seconds.

David Decker: Explains no one ever, current owners or after, is to have that deck enclosed.

Action: Motion carries.

 

Old Business

Covenant Voting

Don Austin: Explains how the covenant vote didn’t pass before and information will be in the Holiday Times about reopening the voting and a new ballot.

Jason Hicks: Explains the second voting is unchanged from the first and that they are only doing this due to expired proxies from the first voting.

 

Bylaw Change Unkempt Property Ballot #3

 

BYLAWS OF HOLISHOR ASSOCIATION, INC., ARTICLE II - MEMBERSHIP, Section 2 – Rights, Privileges, Duties and Obligations

 

(Existing)

 

O. Derelict Vehicles, Boats and Unkempt Property:

Holishor Association, Inc. shall have the authority to issue citations to members who are in violation of the following prohibited practices:

 

1.The keeping of derelict vehicles in view of other members and the general public. Derelict vehicles shall be vehicles such as automobiles, buses, trucks and boat trailers that do not bear a current set of license plates, as required by Illinois law; or are not in running condition; or are in such condition that they are inoperable on public and/or private streets.

 

2.The keeping of derelict watercraft in view of other members and the general public. Derelict watercraft shall be watercraft that is required to be registered in the State of Illinois and that are not in running condition or are in such condition that they are inoperable on public and/or private waters.

 

3.The keeping of an unkempt or unsightly property or neglecting to maintain one’s property. Unkempt or unsightly properties shall be those residential lots whereby goods or materials not in working condition or not intended for use or consumption are stored or allowed to collect in view of other members and the general public. Goods and materials shall include trash, tires, inoperable automobiles or boats, or parts thereof, discarded or scrap building materials, etc.  

 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94)

 

 

(Proposed)

 

O. Maintenance of Property:

 Vehicles/Watercraft:

 Members shall not keep derelict vehicles in view of other members and the general public. Derelict vehicles shall be defined as any means of conveyance or transport  that do not bear a current set of license plates, as required by Illinois law; or are not in such condition that they may be legally operated on public streets or waterways.

 

 

Structures:

Ref: Holishor Association Building & Architectural Requirements, Home and Lot Maintenance and Appearance.

General Aesthetics:

            2.         Members shall ensure their property is neat and orderly.  The keeping of an unkempt or unsightly property or neglecting to maintain one’s property may result in corrective guidance and/or punitive measures by Holishor Association.  Unkempt or unsightly properties shall be those lots whereby goods or materials of any kind are stored or are allowed to collect in view of other members and the general public in such a manner as to appear uncared-for, cluttered or messy.  Unsightly properties may also include those with overgrown or neglected landscaping and gardens.

 

Landscaping, gardens, and any other ornamental devices shall be in good taste so as not to be offensive to the community in general. 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94, 5-18-13)

 

Joe Nicoloff motions to approve, Gerald Theodor seconds.

Action: Motion carries.

 

Special Assessment Ballot #4

 

Ballot #4 Special Assessment

 

 

$57.25 Special Assessment per year for five (5) consecutive years, beginning in 2014 for North Property Loan Repayment

 

Background:  The “North Property” is a tract of land that was used for the 319 silt retention project, completed in 2011.  At the time of purchase, funding was to come from the sale of Association-owned properties.  However, the unexpected economic downturn and poor real estate conditions have resulted in lower property valuations, fewer sales, and a stagnant repayment plan that is costing members of the Association in added interest each year.

 

This proposed special assessment supplements the existing agreement to use monies received from the sale of Association-owned lots, and guarantees full repayment of the loan by the end of the assessment period in 2018.  During this time, revenue from the sale of Association-owned properties will continue to be used for this same purpose, and will contribute to an early termination of this special assessment.

 

If you vote YES:  Funds generated will be restricted for this purpose only.  Revenue from the sale of Association-owned properties will also continue to go to this purpose.  Any revenue from sale of properties will reduce the amount of the special assessment in the final year(s), potentially allowing for an early termination of this agreement.

 

If you vote NO:  The existing agreement to pay for this loan using revenue from the sale of Association-owned properties will stand.

 

 

David Decker: If the covenants don’t get voted in the board would have the authorization to do this without the members having a vote. Not that we want that but that’s one of the reasons we need to get everybody to vote to give their approval with covenant changes.

Glenn Dalton: You can also do that with the budget and the annual assessment.

Action: Will be voted on at the February 13, 2013 meeting.

 

New Rule for Memorials

 

(Existing Rule)

 

None.

 

(Proposed Rule)

 

Memorials

 

Memorials to former members may be placed on Association property only upon receipt of written approval from the Board of Directors.  Submission requests should adhere to the following guidelines.

 

-          They must be permanently or semi-permanently affixed to a predetermined location

-          They must fit the aesthetic theme of the area

-          They must be proportionally sized

 

Submissions may be referred to the Holiday Shores Building and Architectural Committee for interpretation and/or clarification.

 

David Decker: Do we really need a rule for this?

Jason Hicks: The committee was asked to write one. I would say this could go either way because it’s going to help future boards with any sort of submissions for memorials that are submitted just because there are going to be some preset guidelines so that’s a pro.

Don Austin: Asks if there is a rule already where they have to be approved.

Jason Hicks: Anything that goes onto Association properties needs to go through the Board of Directors.

Don Austin: Now we are just addressing memorials underneath that.

Action: To be discussed at the February 13, 2013 meeting.

 

Deck Update

Don Austin: It is complete. They started the deck two months ago, it has been funded, it has been completed and we finished under budget. States if anyone else wants a paver block they can contact the office or get the form out of the Holiday Times.

Glenn Dalton: We’re going to build up the property and then we are going to put the paver blocks in. Our target date for that is April.

David Decker: Wants to know when the cutoff date is for ordering a brick paver and having it installed.

Don Austin: Perhaps we should put a cutoff date for this in the Holiday Times?

Glenn Dalton: Explains the way it will be built they will be able to expand it at any time.

Discussion ensues…..

Jim Perotti 1407: The engraving of these bricks does not take very long at all and even if the sidewalk is complete, if someone comes and wants an engraved brick, we order it, it’s sent to us, and we remove a brick of the same size and insert it into that slot. They are not concreted in. States when it comes to memorials, he would like to see no more trees. The opening in the deck that has the two saw horses that are going to be a sidewalk that rises to the top of the deck that is going to be handicap accessible. Plus there is landscaping that is going to go around that yet. We could probably insert some memorials into the landscaping.

 

Open Floor

Laura Scatturo 1716: Asks which ballots are in which number order. Do you anticipate more than four ballots? Asks if ballot number 4 is a special assessment or bylaw change. Asks if the rule for memorials are passed, are you going to put it on the website so people can see it.

Joe Nicoloff: Ballot #1 is for the 2014 Budget. Ballot #2 is Quarterly Review of the Budget. No. We will place it on the website.

Don Austin: Special Assessment, not a bylaw change.

Jeanie Votruba 493: FYI there is going to be a primary election on February 26th, 2013. Are we going to be a polling place here? There is a consolidated general election on Tuesday April 9th, 2013.

Glenn Dalton: Yes. Believes the date for polling out here is April 9th, 2013. I am not aware of the February 26th, 2013 election.

David Decker moves to adjourn to executive session,  Mike Parker: seconds.

Meeting Adjourns at 8:30 p.m.

 

Meeting Adjourns to Executive Session at 8:39 p.m.

Adjourn Executive Session at 10:30 p.m.

Motions by Dave Decker for any excess funds from 2012 after the money needed for the morning glory gate replacement will be allocated appropriately for the 2013 reserves. Seconded by Jason Hicks.

Motion carries.

Meeting Adjourns at 10:45 p.m.

Meeting minutes submitted by Joe Nicoloff.