Date: January 9, 2013

 

Attendance

Board Members

Present: Don Austin, Joe Nicoloff, Jason Hicks, Gary Kluckman, David Decker, Michael Parker, and

Gerald Theodor

            Quorum Present: Yes

 

Others Present

            Holishor Members Present 3

            Glenn Dalton and Michelle Smith from Holishor Office

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of December 12, 2012

David Decker motions to approve, Gary Kluckman seconds.

Action: Motion carried.

 

Bills & Salaries

David Decker motions to approve, Jason Hicks seconds.

Action: Motion carried.

 

Profit Loss Budget

Informational Only

 

Transfers of Property

2 Transfers. Informational Only

 

Manager’s Report

Read by Glenn Dalton

 

Security Report

Read by Glenn Dalton

23 incidents reported and 6 citations written. Animal incidents 4, Vehicle incidents 1, Property incidents 5, Incidents involving persons 6, Alarm responses 4, Incidents on the Lake 2, and Other incidents 1.

 

Treasury Report

Action: Will be reviewed at next meeting.

 

Building Committee Report

Read by Joe Nicoloff

At the December 18th meeting they approved 1 permit for a fence and 3 refunds for completed projects. The January 1st meeting was cancelled. 

 

Old Business

Deck Update

Glenn Dalton: The top part of the deck is complete. The only thing we have left to do, that we had planned for this period, is put up the lattice work and we have started that. We should be pretty much complete. This is something the community did. They fund raised it. I think it’s something that is really going to add to the community. My hats off to the community for having that insight and supporting it.

Don Austin: I think it looks good. It’s really looking nice out there right now.

Joe Nicoloff: What is the time frame for the last time someone can get a brick?

Glenn Dalton: We are going to do the brick work in the spring and we are looking at doing that in April. We have the capability to expand the pavers. We can take pavers all the way up until the time just prior to the board going into the dedication ceremony.

 

Proposed Bylaw Change Quarterly Review of Budget

 

Holishor Association, Inc. Bylaws; ARTICLE IV – DUES, ASSESSMENTS, LIENS, FEES AND INTEREST; Section 3 – Annual Assessment

(Existing)

 

A.  The Board of Directors shall prepare an annual budget to be presented to the membership at the annual meeting. Annual assessments shall be charged to each membership of the Association. In the event a member owns more than one improved property, which is occupied, whether the same is rented, occupied rent-free, such member shall pay an annual assessment for each such improved lot. Ownership of two or more vacant and unimproved lots shall not increase the number of annual assessments owed by the member. Annual assessments due from tenant members shall be the joint responsibility of the tenant-member and owner-member of such rental property and in the event of nonpayment by the tenant member, the same may be collected from the owning member by the Association in the same manner as collection of annual assessments generally. In the event that an annual budget is not adopted at an annual meeting, a special meeting shall be called, and a revised budget shall be submitted to the members for approval. The budget shall be mailed to all members with the call letter for the meeting. Approval of the budget by a majority of the memberships present and voting on this issue at the annual or special meeting shall set the annual assessment amount for that budget year. (5-21-88, 5-20-06, 5-21-11)

 

B. At least three months before the end of the fiscal year the Board of Directors shall adjust the budget to reflect the actual cash received.  The Board of Directors shall not permit deficit spending except in an emergency. (5-21-88, 5-21-11)

(Proposed)

 

A.  The Board of Directors shall prepare an annual budget to be presented to the membership at the annual meeting. Annual assessments shall be charged to each membership of the Association. In the event a member owns more than one improved property, which is occupied, whether the same is rented, occupied rent-free, such member shall pay an annual assessment for each such improved lot. Ownership of two or more vacant and unimproved lots shall not increase the number of annual assessments owed by the member. Annual assessments due from tenant members shall be the joint responsibility of the tenant-member and owner-member of such rental property and in the event of nonpayment by the tenant member, the same may be collected from the owning member by the Association in the same manner as collection of annual assessments generally. In the event that an annual budget is not adopted at an annual meeting, a special meeting shall be called, and a revised budget shall be submitted to the members for approval. The budget shall be mailed to all members with the call letter for the meeting. Approval of the budget by a majority of the memberships present and voting on this issue at the annual or special meeting shall set the annual assessment amount for that budget year. (5-21-88, 5-20-06, 5-21-11)

 

B.  The Board of Directors shall review the budget on a quarterly basis, whereupon they may approve adjustments to reflect actual income and expenses. The Board of Directors shall not permit deficit spending except in an emergency. (5-21-88, 5-21-11, 5-18-13)

 

C. The Board of Directors may also adjust the member-approved budget for the following year based on unforeseen financial considerations associated with the current fiscal year and/or economic conditions.  Any such change shall not authorize an increase in annual member assessments for that period. (5-18-13)

 

Joe Nicoloff motions to approve this and place on the ballot for the Annual Meeting, Jason Hicks seconds.

Action: Motion carried.

 

Proposed Bylaw Change Unkempt Property

 

BYLAWS OF HOLISHOR ASSOCIATION, INC., ARTICLE II - MEMBERSHIP, Section 2 – Rights, Privileges, Duties and Obligations

 

(Existing)

 

O. Derelict Vehicles, Boats and Unkempt Property:

Holishor Association, Inc. shall have the authority to issue citations to members who are in violation of the following prohibited practices:

 

1.The keeping of derelict vehicles in view of other members and the general public. Derelict vehicles shall be vehicles such as automobiles, buses, trucks and boat trailers, that do not bear a current set of license plates, as required by Illinois law; or are not in running condition; or are in such condition that they are inoperable on public and/or private streets.

 

2.The keeping of derelict watercraft in view of other members and the general public. Derelict watercraft shall be watercraft that is required to be registered in the State of Illinois and that are not in running condition or are in such condition that they are inoperable on public and/or private waters.

 

3.      The keeping of an unkempt or unsightly property or neglecting to maintain one’s property. Unkempt or unsightly properties shall be those residential lots whereby goods or materials not in working condition or not intended for use or consumption are stored or allowed to collect in view of other members and the general public. Goods and materials shall include trash, tires, inoperable automobiles or boats, or parts thereof, discarded or scrap building materials, etc.  

 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94)

 

(Proposed)

 

O. Maintenance of Property:

 Vehicles/Watercraft:

 Members shall not keep derelict vehicles in view of other members and the general public. Derelict vehicles shall be defined as any means of conveyance or transport  that do not bear a current set of license plates, as required by Illinois law; or are not in such condition that they may be legally operated on public streets or waterways.

 

Structures:

Ref: Holishor Association Building & Architectural Requirements, Home and Lot Maintenance and Appearance.

General Aesthetics:

            2.         Members shall ensure their property is neat and orderly.  The keeping of an unkempt or unsightly property or neglecting to maintain one’s property may result in corrective guidance and/or punitive measures by Holishor Association.  Unkempt or unsightly properties shall be those lots whereby goods or materials of any kind are stored or are allowed to collect in view of other members and the general public in such a manner as to appear uncared-for, cluttered or messy.  Unsightly properties may also include those with overgrown or neglected landscaping and gardens.

 

Landscaping, gardens, and any other ornamental devices shall be in good taste so as not to be offensive to the community in general. 

Penalties may be imposed in accordance with ARTICLE IX of the bylaws. A copy of this bylaw shall be given to all members of the Association. (5-21-94, 5-18-13)

 

Action: Will be reviewed at next meeting.

 

Proposed Special Assessment

 

$57.25 Special Assessment per year for five (5) consecutive years, beginning in 2014 for North Property Loan Repayment

 

Background:  The “North Property” is a tract of land that was used for the 319 silt retention project, completed in 2011.  At the time of purchase, funding was to come from the sale of Association-owned properties.  However, the unexpected economic downturn and poor real estate conditions have resulted in lower property valuations, fewer sales, and a stagnant repayment plan that is costing members of the Association in added interest each year.

 

This proposed special assessment supplements the existing agreement to use monies received from the sale of Association-owned lots, and guarantees full repayment of the loan by the end of the assessment period in 2018.  During this time, revenue from the sale of Association-owned properties will continue to be used for this same purpose, and will contribute to an early termination of this special assessment.

 

If you vote YES:  Funds generated will be restricted for this purpose only.  Revenue from the sale of Association-owned properties will also continue to go to this purpose.  Any revenue from sale of properties will reduce the amount of the special assessment in the final year(s), potentially allowing for an early termination of this agreement.

 

If you vote NO:  The existing agreement to pay for this loan using revenue from the sale of Association-owned properties will stand.

Action: Will be reviewed at next meeting.

Open Floor

Jeanie Votruba 493: States that the Nominating Committee has had one person fill out an application for being on the ballot for the Board of Directors and that they are looking for more people.

Laura Scatturo 1716: What is the amount of the loan that we owe and have we been able to pay the interest on it? Is that a monthly thing that we pay? May I ask what the interest is?

Jason Hicks: $273,941.04, yes and annual. It’s as low as 4% and no more than 7%.

David Decker moves to adjourn to executive session, Joe Nicoloff seconds.

Meeting Adjourns at 8:00 p.m.

Meeting minutes submitted by Joe Nicoloff.