Date: January 8, 2014

 

Attendance

Board Members

Present: Joe Nicoloff, Dave Decker, Jason Hicks, Michael Parker, Gary Kluckman, Darren Onwiler, and Alan Huelsmann

            Quorum Present: Yes

 

Others Present

            Holishor Members Present 7

            Glenn Dalton, Kat Schuetz and Angie Webster from Holishor Office

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of December 11, 2013

Dave Decker motions to approve, Alan Huelsmann seconds.

Action: Motion carried.

 

Bills & Salaries

Darren Onwiler motions to approve, Michael Parker seconds.

Action: Motion carried.

 

Profit Loss Budget

Informational Only

Discussion Joe Nicoloff states that there was a short fall with the North Property interest payment and that the money for the interest payment was taken out of reserves to cover said interest payment. Darren Onwiler motions to place the funds back in to the reserves account. Dave Decker seconds.

Action: Motion carried.

 

Discussion Joe Nicoloff mentions that money has been contributed to the North Property assessment fund and we are going to be putting that money toward the principle and reducing the interest at the end of the year. Joe Nicoloff also mentions that we are going to continue authorizing small claims court actions against members who are not in good standing and are not communicating with the Association. Collections are coming in a lot better than projected.

 

Transfers of Property

One transfer. Informational Only

 

Manager’s Report

Read by Glenn Dalton

Discussion Joe Nicoloff congratulates public safety and maintenance on the work that was done on the roads during the recent snow storm.  Darren Onwiler states that compared to other roads in different communities, ours were as good if not better than the surrounding areas.

 

Security Report

Read by Glenn Dalton

25 incidents reported and 10 citations written. Vehicle incidents 3, Property incidents 13, Alarm responses 3, Incidents on the Lake 2, and Other incidents 4.

 

 

 

Treasury Report

Dave Decker motion to approved, Alan Huelsmann seconds.

Action: Motion carried.

 

Building Committee report  - No building committee actions for these meetings.

 

Old Business

Discussion Joe Nicoloff the Covenant Amendment status total received 741 signed acceptance. In December that number was 601. With putting these pages in the annual bills, that has helped out the vote. The Amendment Committee is to meet this month.

 

Discussion Joe Nicoloff on the restaurant update: The restaurant in closed. It is normally closed in January and February. We are looking tonight to see about approving the lease. We have had 3 or 4 people who have shown interest in the restaurant. We are working diligently. We hope to have a restaurant in here by March 1st.

 

New Business

 

Restaurant Committee Charter

Discussion Joe Nicoloff has resurrected the restaurant committee. It was in place many years ago when The Beacon first started. Don Austin has offered to chair this committee. The other members will be Karen Van Sandt, Ken Landry, and myself. Jason Hicks has offered to assist the Restaurant Committee. Michael Parker reads the Charter that states the purpose of the restaurant committee will be working with Holiday Shores Board of Directors, establishing criteria for operation of restaurant, developing terms and conditions for lease agreement, advertising opening for new manager, supplying prospective candidates with information required for new manager, conducting walk thru interviews and obtain bids, evaluating business plans and resumes of candidate submittals, selecting new manager for Holiday Shores clubhouse restaurant, and submitting selected candidates for Board of Directors approval. Alan Huelsmann motions to accept Restaurant Committee Charter. Jason Hicks seconds.

Action: Motion carried.

 

Proposed By-Law Changes

 

(Existing)

Signs

 

No sign of any type shall be posted inside Holiday Shores.

Ref:      Covenants and Restrictions

           Board of Directors Meeting, 1- 9-91

 

Political signs will be no larger than 26 inches x 16 inches in size.

Ref:      Board of Directors Meeting, 12-13-00.

 

The following signs have been allowed in the past without any written guidelines and will continue to be allowed in the future. Signs, posted by members, directing the general public to their place of residence or other locations within Holiday Shores for the purpose of a party or similar events or a garage or yard sale may be posted on the day of the event.  These signs will be removed no later than the day following the event.

 

Real estate open house signs may be posted on the day of the event and must be removed at the conclusion of that day’s event.  Open house signs may only be posted on Saturdays and Sundays.

 

Properties designated as commercial shall be allowed to post signs that relate to the business that is being conducted on that premises.

 

The posting or display of any other signs, including but not limited to for sale signs, keep out signs, no trespassing signs, beware of dog signs, etc., must be requested from the Board of Directors in writing.

Ref:      Board of Directors Meeting, 6-28-95

            Board of Directors Meeting, 1- 22-92

 

Holiday signs can be displayed no more than thirty (30) days prior to the holiday and must be taken down no later than 30 days after the holiday. Standard door, porch, stoop, etc. signs or mats welcoming guests will be acceptable.

Ref:   Board of Directors Meeting, 9-8-04

 

(Proposed)

Signs

 

In accordance with these community instruments, no signs of any kind shall be displayed on any lot without written permission of Holiday Shores, Inc., or its successors or assigns.  The below instances provide guidance and inferred written permission.

 

Political signs will be no larger than 26 inches x 16 inches in size and may be displayed no more than thirty (30) days prior to the election and must be taken down no later than 30 days after the election.

Ref:      Board of Directors Meeting, 12-13-00.

 

Signs, posted by members, directing the general public to their place of residence or other locations within Holiday Shores for the purpose of a party or similar event may be posted on the day of the event.  These signs will be removed no later than the day following the event.

 

Real estate open house signs may be posted on the day of the event and must be removed at the conclusion of that day’s event.  Open house signs may only be posted on Saturdays and Sundays.

 

Properties designated as commercial shall be allowed to post signs that relate to the business that is being conducted on that premises.

 

The posting or display of any other signs, including but not limited to for sale signs, keep out signs, no trespassing signs, beware of dog signs, etc., must be requested from the Board of Directors in writing.

Ref:     Board of Directors Meeting, 6-28-95

           Board of Directors Meeting, 1- 22-92

 

Holiday signs , including decorations and lighting,  may be displayed no more than thirty (30) days prior to the holiday and must be taken down no later than 30 days after the holiday. Standard door, porch, stoop, etc. signs or mats welcoming guests are acceptable.

Ref:   Board of Directors Meeting, 9-8-04

 

Discussion Jason Hicks explains that the net change in the first paragraph of the proposed is pulled directly from the Covenants. Everything else is written to be the same intent all the way through except the very last paragraph. This change includes holiday signs, decorations, and lighting.

Jason Hicks makes motion as presented.

Gary Kluckman seconds.

Action: Tabled

 

 

 

(Existing)

Clubhouse

 

Holishor Association will receive 20% of any fees collected when classes are conducted, in the clubhouse for association members and a fee is charged. The individual conducting the

classes must provide proof of liability insurance.

Ref:     Board of Directors Meeting, 8- 26-87

 

The Holishor Association Clubhouse building is a “No Smoking” area.  Smoking is allowed only in the bar and restaurant area.

Ref:     Board of Directors Meeting, 1-14-98

 

 

(Proposed)

Clubhouse

 

Holishor Association will receive 20% of any fees collected when classes are conducted, in the clubhouse for association members and a fee is charged. The individual conducting the

classes must provide proof of liability insurance.

Ref:     Board of Directors Meeting, 8- 26-87

 

Discussion Jason Hicks states that the net change in the proposed is to comply with Illinois State Laws.

Dave Decker makes a motion to approve the rule as amended.

Darren Onwiler seconds.

Action: Tabled

 

Joe Nicoloff  requests to make an emergency rule change on the proposed Clubhouse amendment because as it stands we are not compliant with Illinois State Laws.

Dave Decker moves to approve the emergency rule change.

Alan Huelsmann seconds.

Action: Motion carried.

 

 

Open Floor

 

Dan Corey (978) asks if there are any financials available for the restaurant. Joe Nicoloff replies that the old operators of the restaurant paid bills as they came in with no available financials left. Dan Corey is concerned that there is not enough time to solicit prospective renters for the restaurant. Joe Nicoloff explains that it was posted in the Holiday Times and was spread by word of mouth throughout the community. Dan Corey requests information on the names for the potential leasees. Joe Nicoloff and Dave Decker explain that we should not release the names due to there being contract negotiations.

Conversation ensues.

 

Laura Scaturro (1716) requests that the board use caution when choosing who to lease the restaurant to. She also requests that the board members take their time choosing and not rush into any decisions. She brings up an idea that the members should have a vote as to what goes into the restaurant.

 

Jerry Theodor (1346) states that although he agrees with some of what Laura Scaturro has said, he advises that the board make a decision quickly but wisely. He also states that if the members are polled the process will take much longer.

 

 

 

Jason Hicks makes a motion to move to executive session, Darren Onwiler seconds, motion carried.

Meeting adjourned at 8:23 p.m.

 

 

Meeting minutes submitted by Michael Parker.