Date: February 12, 2014
Present: Joe Nicoloff, Dave Decker, Jason Hicks, Michael Parker, Gary Kluckman, Darren Onwiler, and Alan Huelsmann
Quorum Present: Yes
Holishor Members Present: 11
Glenn Dalton, Kat Schuetz and Rob Frey from the Holishor Office
Meeting called to order at 7:30 PM
Pledge of Allegiance Recited
Minutes of January 22, 2014
Michael Parker motions to approve, Darren Onwiler seconds.
Action: Motion carried.
Bills & Salaries
Michael Parker motions to approve, Alan Huelsmann seconds.
Action: Motion carried.
Profit Loss Budget
Discussion Jason Hicks states that we are already at 40% on our Pro Alarm as of February and inquires about this being on schedule. Glenn Dalton explains that we are over and this is due to the restaurant alarm needing repairs and that the alarm system is now functional. Jason Hicks would like to make a note that the snow budget is already over for this year, but it will not be a problem being that it is still the beginning of the year.
Alan Huelsmann motions to approve. Gary Kluckman seconds.
Action: Motion carried.
Transfers of Property
One transfer. Informational Only.
Read by Glenn Dalton
Discussion Glenn Dalton elaborates on his ManagerŐs report by explaining that ice safety is a concern. Ice density can change within a few feet. We do not have any restrictions on people going out onto the lake. We do want people to be extremely careful and we want their kids to be extremely careful if the parent permits them out on the ice. When we see kids on the ice without parental supervision, we always check with the parents to make sure they know that the kids are out there. Our Public Safety Officers have just participated in an ice recovery and rescue with our fire department. This is a topic that we take very seriously and it is something that we have to keep in the forefront when we have conditions like we have had this year. Jason Hicks asks if the Polar Bear Plunge was going to go as scheduled. Glenn states that with the warmer weather coming that will thaw out the ice, it should be on schedule.
Read by Glenn Dalton
22 incidents reported and 6 citations written. Animal incidents 1, Vehicle incidents 4, Property incidents 6, Incidents involving persons 3, Alarm responses 5, Incidents on the Lake 1, and Other incidents 2.
Discussion Jason Hicks states that a payment was made to the principle of the North Property loan of $19,000. The interest rate for the loan is still at 4%. With a plan that was discussed with the finance department and discussed at the last board meeting, we are trying to put as much towards the principle as possible to keep the payments smart and try to reduce the amount of interest we pay at the end of the year.
Dave Decker motions to approve. Michael Parker seconds.
Action: Motion carried.
Michael Parker reads
Building Committee report- (January 21, 2014 and February 4, 2014) The Building Committee cared for two items at the January 21st and the February 4th meetings. Two permits were closed.
Social Committee report- We have checking accounts and signature cards that were updated to Officers Kathy Austin and Kathy Wilhite. This yearŐs Easter Egg Hunt will also contain a bake sale to help offset costs. The Committee cleaned, inventoried, and organized the storage closet in preparation for 2014. We are still in need of volunteers and Event Chairmen, and feedback from the community regarding events. Currently, Lakapalooza still needs a Chairman. If no one steps forward by the first week in March the event will probably be cancelled.
Fishing Committee report- Outside of the fish stocking being a success, here are a couple things that could be entered into the minutes regarding the fishing activities at the lake: The Annual KidŐs Fishing Derby at the Marina will be Saturday, May 31st, The Annual 2-day FNB Tournament will be Saturday, June 28 and Sunday, June 29. The 2nd Annual Catfish Tournament will be held on Friday, August 15th. It will be in the evening, starting at dusk. The 3rd Annual Rick Henke Fundraiser Tourney to benefit the Boys and Girls Club of Bethalto will be Saturday, August 23rd.
Discussion Joe Nicoloff the Covenant Amendment Approval status: As of February 7th, we have 808 approved Covenant Amendments. We are still 374 short. The Committee and the office is still working on getting votes. Hopefully we will reach our goal by the Annual Meeting.
Discussion Joe Nicoloff Does anyone have any comments about the Holiday Lights? The clock started last meeting on the proposed rule change. No comments.
Boiler and HVAC System
Discussion Joe Nicoloff states that the Clubhouse is about 15 years old and the HVAC system is the air conditioner for the ballroom and the boiler is the water heater for the restaurant, the showers, the office, etc. Glenn Dalton explains that the boiler was installed in 1998. What we currently have is a system that has served a great life expectancy for the Association. It gets a lot of use. It is a 200 gallon tank with a boiler that keeps the hot water in that tank. There are a couple problems that we are having with it. The first problem is that the igniter has to be cleaned quite often. If it is not cleaned properly, there is a build-up of gas in the combustion chamber and when it does ignite it Ňshakes the windowsÓ. It is contained, so it is not unsafe but it is not efficient. The biggest problem that we have is getting parts for it. The boiler is so old and so outdated that we have had a difficult time finding parts. We are keeping it operational for as long as we can but we are working with Finance Committee, the Board, and the reserve schedule to work it in. It was originally scheduled to be replaced in 2011. We have deferred it to the point where we are now looking to replace that system. With the HVAC system, we currently get heat but come this spring when we need to have air conditioning we are going to run into the same problem. We are looking for the parts to fix it and get the air conditioner to a point where it is going to be feasible and workable for this summer. We currently have bids for these items. Glenn Dalton introduces Rob Frey as the new Maintenance Manager. Conversation ensues.
Discussion Joe Nicoloff notes that Meet the Candidate night will be April 18th. Jeanie Votruba is currently working on candidates for that. The Board members discuss the deadline dates for the Annual Meeting Preparation. The Annual Meeting is May 17th at 10:00 a.m. Please see Jeanie Votruba if you would like to run for the Board.
Discussion Joe Nicoloff Holiday Shores has not put up an official Facebook page. The Facebook page that has been created is a trial until the settings have been worked out. Jason Hicks states that he took creating a Facebook page as an action item because this is a topic that has come up repeatedly. Members appear to want to have a faster and more readily available method of receiving information. Jason Hicks clarifies that it is not Board approved, official, or sanctioned. This site is meant to be a broadcast. Joe Nicoloff states that this Facebook page cannot display the Holiday Shores logo. Darren Onwiler supports having a Facebook page. Conversation Ensues.
Jeanie Votruba (493)- Jeanie encourages members to get their paperwork in as soon as possible if they want to run for the Board. She explains that members get their packets by the Annual Meeting and there is a ballot in their packet that they can turn into the office. Members who wish to run for the Board need to have their paperwork turned in by March 10th.
Laura Scaturro (1716)- Requests the meeting dates of the Lakes and Dams Committee meetings so members know where/when to come to gather information and discuss the 2015 draw down and sea walls. Glenn Dalton explains that the Lakes and Dams Committee is looking at a proposal and will be coming forward with a proposal to the Board. Also, how will the new restaurant be announced? Joe Nicoloff answers that it will be posted in the Holiday Times.
Rich Hertel (679)- Regarding the Beacon Inn: have we determined what the financial impact is going to be to us if this drags on? What is the status of obtaining another resident in the restaurant? Joe Nicoloff states that a Restaurant Committee was formed who is trying to select a new operator. Our goal is to have someone in operation by April 1st. Financials will be about the same being that the Beacon was closed January and February.
Gerry Theodore (1346)- On an update with the seawall proposal: This proposal includes the recommended sea height, recommended certain size rock (prefer rip rap), also recommended allowing a barge be on the lake during certain months. The Committee approves seawall permits. There are no written specifications or recommendations to material. Conversation Ensues.
Darren Onwiler makes a motion to move to executive session, Jason Hicks seconds, motion carried.
Meeting adjourned at 8:42 p.m.
Meeting minutes submitted by Michael Parker.