Date: February 26, 2014

 

Attendance

Board Members

Present: Joe Nicoloff, Jason Hicks, Michael Parker, Gary Kluckman, Darren Onwiler, and Alan Huelsmann

Excused Absence: Dave Decker

            Quorum Present: Yes

 

Others Present

            Holishor Members Present: 7

            Glenn Dalton, Kat Schuetz and Rob Frey from the Holishor Office, Brian Hunter and James Coppler from AT&T

            U-Verse.

 

Proceedings

Meeting called to order at 7:30 PM

Pledge of Allegiance Recited

 

Minutes of February 12, 2014

Michael Parker motions to approve, Jason Hicks seconds.

Action: Motion carried.

 

Transfers of Property

None. Information Only.

 

Correspondence

None

 

Old Business

Covenant Amendment Approval Status

Discussion Joe Nicoloff reads that we have 830 votes approved which means we are 352 votes away from passing our Covenant Amendments.

 

Budget 2015

Discussion Jason Hicks states that we are working on putting the budget together for 2015 which will be included in the annual meeting proposals. Please notice that the existing proposal shows that we are going to be upside- down a little over $18,000. That means that our expected income is falling short this amount. This will change since we will not submit an unbalanced budget proposal to the membership. The Finance Committee has spoken of several different options to increase revenue or reduce expenses. One idea was a boat sticker fee. Including a boat sticker fee has the potential to help the budget considerably. The idea of the Finance Committee was to separate the prices between non- gas powered watercraft and gas powered watercraft. A $5.00 sticker fee for non-gas powered watercraft and a $20.00 sticker fee for gas powered watercraft. Conversation ensues.

 

Reserve Schedule Approval

Discussion Joe Nicoloff states that there was one discrepancy with the previous reserve schedule but it is now balanced.

Darren Onwiler motions to approve, Alan Huelsmann seconds.

Action: Motion carried.

 

New Business

AT&T U-Verse

Brian Hunter, a representative from AT&T U-Verse, requests permission to go door-to-door to educate members of Holiday Shores on their services. Brian Hunter states that James Coppler will be the direct contact for the members of Holiday Shores. Brian Hunter goes on to explain what AT&T U-Verse has to offer.

Jason Hicks states that based on our existing operations, door-to-door solicitation is prohibited. He requests that the board should take that into consideration. In the community instruments under the trespassing section it states that this type of activity is strictly for people who have business in Holiday Shores. It is up to the board to determine whether or not this is considered business of Holiday Shores on behalf of the members. Joe Nicoloff asks if the board wants to make a motion. Jason Hicks abstains from voting. Laura Scaturro (1716) does not believe that they (AT&T) should be granted permission to go door-to-door but offers ideas on what other avenues of advertising they can explore. Darren Onwiler states that he is hesitant to allow unsolicited door-to-door and worries that it would cause problems in the future. He states that if a member contacts AT&T directly and requests for them to come out, there is no rule against that. Alan Huelsmann states that he agrees with Darren Onwiler. He states that if there are members who are already customers of AT&T, then they (AT&T) should already have a phone number to do calls instead of door-to-door solicitation. Alan disagrees with allowing AT&T to solicit door-to-door. Gary Kluckman suggests that AT&T should send flyers in the mail or post an ad in the Holiday Times. Conversation ensues. Joe Nicoloff requests that AT&T’s information be put on the informational page (page 2) of the Holiday Times and on the website.

Action: Request denied due to lack of motion.

 

Assessment Drawing

Discussion Joe Nicoloff calls Jeanie Votruba to draw a name out of the hopper for the yearly assessment drawing. Jeanie Votruba draws the name of Anthony Harrell who will have his assessments returned to him for paying them in full by February 14th.

 

Driveway Rule Recommendation

Discussion Gerry Theodore explains that the recommended driveway rule is due to the lake manager having problems with snow removal. The building committee recommends that the last two feet of all driveways be level to the roadway. Conversation ensues.

 

OLD

 

GARAGES, DRIVEWAYS, SIDEWALKS, DECKS, PORCHES, CULVERTS and      DRAINAGE DITCHES

 

Two car attached garage with a minimum size of twenty (20) feet by twenty-two (22) feet having paved surface in front of the garage doors with a minimum size of sixteen (16) feet by twenty (20) feet shall be required of all new home construction. In addition the remaining driveway, to the street must be a solid surface. Rock driveways will no longer be allowed. A solid surface front walkway will be required from the driveway or street, to the front door of the home. ---Carports will not be permitted.

 

NEW

 

GARAGES, DRIVEWAYS, SIDEWALKS, DECKS, PORCHES, CULVERTS and DRAINAGE DITCHES

 

Two car attached garage with a minimum size of twenty (20) feet by twenty-two (22) feet having paved surface in front of the garage doors with a minimum size of sixteen (16) feet by twenty (20) feet shall be required of all new home construction. In addition the remaining driveway to the street must be a solid surface. It is recommended, that the last two (2) feet of any type of driveway be level with the street. Rock driveways will no longer be allowed. A solid surface front walkway will be required from the driveway or street, to the front door of the home. ---Carports will not be permitted.

Darren Onwiler recommends that the word ‘street’ be change to the word ‘roadway’.

Alan Huelsmann motions to start the clock, Darren Onwiler seconds.

Action: Clock started

 

Mowing Fees Procedural Change

Discussion Jason Hicks explains that there are a number of resources that the Association puts forth towards mowing every year. The charge for the Association to mow unkempt yards which are in excess of ten (10) inches or more, is $50. Members are abusing this and seeing it as a service. After discussion, it is determined that $50 is a standard fee for mowing, and members are having the Association mow and just paying the $50 instead of mowing their own property. This is not the intent of that rule. The reasoning or intent for this action is that the current fee billed ($50) has become competitive with typical charges for this type of service. Fees should be set at such a level to act as a deterrent for unwanted behavior.

 

MOWING FEES PROCEDURAL CHANGE

 

In accordance with ARTICLE III, Section 2

 

D. Lot Mowing: Property owners shall maintain their lot(s) up to and including the area between the lot line and the hard surface of the road. In the event any property shall attain excessive weeds, brush or other growth exceeding and average of 10 inches in height, the Association shall have the right, without notice, to mow the same at the expense of the owner. The expense of mowing shall be billed to the owner, and shall be due and payable promptly upon receipt of such billing by the owner. Failure to pay said billing shall result in the Association filing liens. Lien fees and interest charges shall be levied as provided under Article IV, Section 6. (5-19-12)

 

(Existing)

 

Members are billed $50 for infractions of this bylaw and are susceptible to liens if not resolved.

 

(Proposed)

 

Option 1: Members will be billed $75 for the first infraction, $150 for the second infraction, and $200 for the 3rd and any subsequent infractions within a year. Liens fees and interest charges will continue to apply as the bylaw is written. Note that this is a procedural change only.

 

Option 2: Members will be billed $75 for billing and begin issuing fines as defined in INFRACTION-DERELICT VEHICLES, BOATS and UNKEMPT YARDS.

1st Offense- $25.00 fine

2nd Offense- $50.00 fine

3rd Offense- $100 fine, offense having occurred within one year of the first offense, plus loss of Association privileges for six (6) months from date of their offense.

4th Offense- $200 fine, offense having occurred within one year of first offense, plus loss of Association privileges for six (6) months from date of fourth offense. (5-21-94)

 

Discussion Gary Kluckman recommends that the initial fine be raised from $75 to $150.

Gary Kluckman makes a motion on option 2 to raise the initial fine to $150. Alan Huelsmann seconds.

Gary Kluckman, Alan Huelsmann, and Michael Parker say Yay

Darren Onwiler and Jason Hicks say Nay

Action: Motion carried

 

Director Compensation

BYLAWS OF HOLISHOR ASSOCIATION, INC., ARTICLE V- DIRECTORS

 

(Existing)

 

Section 14- Director Compensation

As recognition for their service to the community, beginning May 2012, individuals serving on the Holishor Board of Directors shall be eligible for reimbursement of Association assessments.

 

To be eligible for reimbursement the director must pay their dues and assessments according to the Association Covenants, Bylaws & Rules and they must be a member in good standing at the time of the checks being cut.

 

Neither dues nor special assessments are eligible for reimbursement. Reimbursement will be for a single membership/lot assessment only, be made during the last week in December of year served, and will be prorated based on the time of service in half month increments.

 

(Proposed)

 

Rescind this rule effective upon approval.

 

Discussion Joe Nicoloff explains that this would need to be approved to go onto the ballot for the annual meeting.

 

Hot Water/Boiler

Discussion Glenn Dalton describes the items that were looked into to replace the current water heater/boiler. We assessed our demands and requested bids for a new water heater/boiler. The equipment that will meet our demand is a commercial system that is 96% efficient, has a warranty of ten years, and has a life expectancy of 25-50 years. The cost of the one we are considering is just under $12,000. Conversation ensues.

Darren Onwiler makes a motion to approve an emergency purchase of the recommended water heater/boiler due to an immediate need.

Alan Huelsmann seconds.

Action: Motion carried  

 

Open Floor

 

Jeanie Votruba (493) with a report from the Nominating Committee- I have received two applications for the upcoming election. I’d like to have this information in if you plan on running. Please have your resumes in by March 10th. Please see me if you are interested.

 

Rich Hertel (679) I would like to make a suggestion about charging for boat stickers. I believe it is unfair to tax boat owners only for the shortfalls of the Association. The way our budget is going, this could be an annual thing of the Association needing more money. Also, is it possible to set up a payment plan with the association through and auto deduct. Jason Hicks explains that we have been looking at a number of payment plan options.  Conversation ensues.

 

Laura Scaturro (1716) How are the Associations phone bills $8500? Is there a way you can get the employees cell phones? Glenn Dalton explains that we use both cell phones and land lines. Laura suggests getting bids on other telephone options. Conversation ensues.

 

 

 

Alan Huelsmann makes a motion to move to Executive Session, Jason Hicks seconds, motion carried.

Meeting adjourned at 10:01 p.m.

 

 

Meeting minutes submitted by Michael Parker.